Accounts Payable Specialist
: Job Details :

Job DetailsLevel Experienced Job Location HeadQuarters - Richmond, VA Position Type Full Time Education Level High School Salary Range $19.41 - $24.26 Hourly Travel Percentage Up to 25% Job Shift Day Job Category Nonprofit - Social Services DescriptionAbout CCC: Since 1923, Commonwealth Catholic Charities (CCC)has provided life-changing human services to vulnerable individuals and families throughout the Commonwealth of Virginia. CCC offers quality and compassionate human services to all people, especially the most vulnerable, regardless of faith. We are passionate about the work we do in our communities, providing 31 critical services at 11 locations throughout Virginia. SUMMARY: This position is responsible for assuring systemic, timely, and accurate payment of invoices and other billings via checks, ACHs, and online portals. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. •Maintains accounts payable records in good order to facilitate payment and research. •Receives, reviews, and sorts invoices and check requests. •Verifies invoices and requests for correctness, proper approval, coding (including GL coding for grant-related invoices), discounts, and documentation/receipts. Follows-up with program personnel as appropriate. •Utilizes Accounting System to input invoices and process disbursements. •Accurately prepares and processes agency and other related entity disbursements via check writing, certified funds, ACH deductions, payment protals, or credit card. Prepares checks for mailing. •Researches and resolves exceptions. •Works with GL accounting team to resolve outstanding checks •Monitors vendor accounts to ensure payments are up to date. •Researches and resolves invoice discrepancies and issues when they exist, including contacting vendors •Records payment and invoices for ACH Auto drafts related to accounts payable items •Maintains all related files-printed and scanned/electronic-and ensures all invoices are audit-ready. •Assists as a resource for other team members regarding coding questions and other A/P related items •Assists with month-end closing, as needed, and provides supporting documentation for audits •Requires 1099 information is on file for vendors and helps generate and send accurate 1099's in compliance with IRS regulations. •Upholds standards of timeliness and follow-up •Provides cross-training and coverage for other accounting specialists as applicable •Ensures compliance with applicable company policies and procedures. •Represents the Agency in the community and workplace in a professional and ethical manner. •Demonstrates sensitivity to the service population's cultural and socioeconomic characteristics. •Demonstrates strong interpersonal, decision-making, problem-solving, oral, and written skills. •Utilizes a basic knowledge of Microsoft Office applications. Qualifications EDUCATION and/or EXPERIENCE: High School Diploma or equivalent required with three years of related experience. Full-time Employee Benefits:Retirement savings - After one year of employment, the agency contributes 4% of your plan year earnings into a savings account for you and will match dollar-for-dollar up to 4% of salary if an employee makes contributions to the plan. That's an 8% annual contribution to your retirement savings!PTO - earn 16 days off for vacation, sick, or personal time in your first year. This goes up to 22 days in your second year and keeps climbing every five years. Holidays - Enjoy eleven paid holidays Other paid leave at no cost to employees - bereavement, short-term disability, long-term disability, paid parental leave Virginia Credit Union membershipsEmployee Assistance program - Free services including five free confidential consultations with a mental health professional Medical Insurance - a choice of 4 PPO plans for employee, employee + spouse, employee + child(ren), or family coverage. A portion of premiums subsidized by the agency. Dental Insurance - a choice of two dental plans for employee, employee + spouse, employee + child(ren), or family coverage. A portion of premiums subsidized by the agency. Vision InsuranceLife insurance - paid by agency with option to purchase additional coverage Other insurance benefits - flexible spending accounts including dependent care, health savings account (for qualified HDHP participants), legal resources