POSITION SUMMARY: The Accounts Payable Specialist will process all vendor invoices and credit card transactions into Quickbooks and maintain organized and complete supporting documentation. This is an on-site position. WHAT WE OFFER: We are a family-oriented company and offer competitive pay and benefits to our employees. Benefits include 401K, Medical, Dental, Vision, Life, AD&D, ST & LT Disability, PTO, and 7 paid holidays annually. Compensation for this position is $23.00 - $26.00 hourly DOE. CORE VALUES: At TerraFirma, our values are important, we don't just talk about them, we live them. We are looking for people who share our values of Hungry, Humble, and Smart.CORE RESPONSIBILITIES:
- Input all invoices and credit card transactions within 2 business days of receipt.
- Primary point of contact for vendors for invoice related questions and issues.
- Perform regular audits to ensure all transactions have been recorded.
- Regularly communicate with managers on unreceived credit card receipts or to notify of unresolved invoice issues.
- Work with supply chain to ensure compliance with 3 way match transactions relating to inventory.
- Initiate first draft of bi-weekly check run for approval.
- Maintain compliance with vendors to ensure favorable credit terms are extended and retained.
- Manage AP inbox and digital storage of invoices and check runs.
- Maintain knowledge of GL expense accounts and ensure accurate coding of expenses with descriptive entries.
- Perform zero variance month end reconciliation of AP subledger to balance sheet and assist with monthly inventory reconciliation via inventory in transit and open PO's.
- Manage new vendor onboarding process and maintain current vendor files.
- Maintain accurate documentation throughout the year to support year end 1099 processing.
- Process approved vendor payments via check and EFT.
POSITION REQUIREMENTS: - Ability to understand, speak, read, and write in English.
- A high school education or GED.
- One year to three years of similar or related experience.
- Must have Quickbooks Desktop experience.
- Must be able to operate a 10 calculator by touch.
- Must be able to use PC spreadsheet software.
Salary Range: $23.00 - $26.00 hourly