Accounts Payable Specialist
: Job Details :

The Accounts Payable Specialist is responsible for processing vendor invoices daily for timely payment; helping resolve and respond to customers' complaints and disputes; and assisting with other department responsibilities. Accounts Payable (A/P) is a key unit of the UCSF Health Accounting Office. The mission of the UCSF Health Accounting Office is to deliver full accounting services and, when necessary, revise and update the interrelated automated systems and guidelines for the entire UCSF Health.

The UCSF Health A/P section is responsible for the timely payment of approximately 45,000 invoices per month, totaling $200 million while adhering to complex policies and procedures regarding invoice processing. The role requires comprehension of the intricacies of accounts payable, purchasing/receiving, and general ledger systems and interfaces. A general description of the services includes paying invoices for vendors, employee reimbursements, entertainment and travel requests, as well as refunds to health insurance companies and patients. In addition, the A/P office serves as the office of record for various A/P related documents and general ledger accounting. Members work daily with Purchasing, Receiving, UC Departments, and vendor personnel.

The main function in the A/P department is to provide comprehensive payment service to all UCSF Health Departments. The position requires that UCSF Health vendors be paid in a timely manner and in accordance with all UC system-wide policy, Generally Accepted Accounting Procedures (GAAP), and applicable laws. Knowledge is required of the various computer systems that make up the processing of A/P in UC Health, including the On-Line Accounts Payable and Purchasing Systems: Pathways Financial Management (PFM) and Pathways Material Management (PMM), processing refunds entered into an Access file and then uploaded into PFM, Microsoft Word, and Excel. Additionally, the specialist will present and explain the University A/P policies and procedures to all UCSF Health Personnel who are in need.