Job Summary: The Accounts Payable Specialist is responsible for all aspects of accounts payable function at Adelbrook using MIP/Microix, including processing invoices in accordance with Adelbrook procedures, and working with vendors to achieve cost savings.The Accounts Payable Specialist is backed up by the Staff Accountant.The Accounts Payable Specialist reports to Director of Finance except as indicated. This is a non-exempt position. Duties and Responsibilities:
- Processes accounts payable, to include invoice approval review, account allocation and entry into GL
- Research for favorable terms from vendors and determines vendors that agency should be using
- Works with other agency departments to ensure compliance with agency procedures for invoice approvals and vendor selection
- Prepares checks and electronic fund transfers
- Supervises Center Card receipt uploads and approvals, and communicates missing data to programs and Director of Finance
- Determines that Center Cards are issued to appropriate Adelbrook staff and that cards for terminated staff have been cancelled
- Maintains Restricted Funds accounts and determines that all restricted invoices have been charged to the proper fund
- Prepares 1099s on an annual basis and ensures required data from vendors is updated throughout the year
- Manages customer vendor relations
General Accounting
- Performs other duties as assigned by CFO
Other Duties
- Performs other duties as assigned by CFO
Education, Experience and Other Qualifications:
- Bachelor's Degree in accounting or business field preferred
- Minimum 3 years ' experience working in AP function
- Experience working with generally accepted accounting
- Advanced skill in Excel and Outlook and MIP/Microix software
- Detail oriented with strong analytical, research and problem-solving skills, reliable and highly motivated
- Open to change, willing to learn new skills, ability to follow up on pending issues and meet deadlines
- Demonstrate planning and organizational skills necessary to balance and prioritize work
Ability to work cooperatively with all members of Finance in achieving delbrook goals. High motivation toward personal development; application of new knowledge ( continuous improvement ) in all aspects of Finance. Proven capability to work as a team member, responsive to organizational priorities and changing organizational needs, with other employees from diverse ethnic, economic, educational and religious backgrounds.