Position Summary: This position is responsible for a variety of complex clerical and bookkeeping duties, applying accepted procedures to the preparation and maintenance of accounting records, and preparing financial and statistical reports. Compute, classify, and record data to keep financial records accurate and complete. This position is accountable to the Controller. This position also requires the flexibility to act autonomously at all times while adhering to overall department and company policies and procedures. Major Accountabilities:
- Process invoices for payment.
- Match receiving documents with invoices and purchase orders (3-Way Match).
- Print operating and ticket office checks.
- Record ACHs, wires, and payroll payments in accounting system.
- Verify contract and utility vendor claims for payment.
- File utility reports with various governmental agencies.
- Obtain appropriate management approval for all payments.
- Produce monthly operating expense vouchers for the CIB Board.
- Maintain tracking spreadsheet of recurring payments and accruals.
- Maintain necessary check stock.
- Review Open Purchase Orders' listing regularly and follow up on long-outstanding items.
- Adjust orders for freight charges and differences, as required.
- Monitor Accounts Payable mailbox and forward invoices to appropriate manager for approval.
- Enter invoices for Colts games and other large events.
- Enter invoices for recurring monthly charges.
- Contact vendors for invoices if necessary.
- Contact stockroom for receiving copies if necessary.
- Communicate with all departments and vendors as necessary.
- Prepare any required documentation for the annual audit.
- Answer questions from internal and external customers.
- Other duties as assigned
Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily, be skilled in oral and written communication and have the ability to work with efficiency and composure under stressful conditions. Superior ability to manage time and prioritize work load. Education/Experience: High school diploma or general education degree (GED), including courses in accounting; plus one year experience in accounting and related duties (directly related business school or college courses may be substituted for up to six months of experience); or any equivalent combination of education and experience. Benefits Offered: • Medical, dental and vision insurance • Health savings account (company funded) • Life and short term disability insurance (company funded) • PERF and 457 retirements plans • Personal and vacation time • Free parking The Indiana Convention Center & Lucas Oil Stadium is an Equal Opportunity Employer.