Our business keeps growing and we are adding a Accounts Payable Specialist position to our dynamic Finance team. The role requires someone with the ability to balance between maintaining trustful vendor/subcontractor relationships and ensuring the integrity of our AP function. The role will have a daily, ongoing impact on our business by keeping us on track with company payables, and on good terms with our valued suppliers and sub-contractors. Requirements Major Responsibilities:
- Provide timely professional accounting support to internal staff & external suppliers
- Ensure accounts payable accuracy for financial, audit and tax purposes
- Support the projects/job closing process during the last week of the month
- Post transactions, process invoices and reconcile financial data
Day-to-Day Duties:
- Vendor management
- Support the Vendor Manager with the set up and onboarding of new Vendors (subcontractor agreements, Certificate of Insurance, etc.)
- Verify necessary documents/COI are in place before executing vendor payments
- Supplier payments
- Follow-up on unapproved Invoices and obtain necessary approvals;
- Process, pay and reconcile invoices in an accurate, efficient, and timely manner
- Perform invoice and other AP data entry in the General Ledger
- Perform corporate card and accounts payable account reconciliations monthly
- Prepare and process the weekly AP vendors and subs payment run
- Operating and project-related expenses
- Request, follow-up, submit and monitor Menards transaction rebates;
- Obtain receipts and code the company's Commercial Card transactions in GL
- Job cost temporary labor expenses and other project-related payables
- Review and reconcile invoicing and payments when closings assigned jobs
- Perform journal entries to charge jobs/projects with internal cost allocations
Essential Skills: •Understanding of basic principles of accounting and bookkeeping •Superb time management skills and detail orientation •Solid accounts payable and account reconciliation skills Education and Work Experience Qualifications: •Associate's Degree (in Accounting or a related field preferred) •Accounts Payable experience (3+ years preferred) •Experience with accounting software (QuickBooks preferred) and online Accounts Payable platforms (Bill.com preferred)