Job Summary:
The Accounts Payable Specialist will oversee the accounts payable function, direct the processing of invoices and payments, manage expense accounts, and be responsible for monitoring the outflow of capital for the company.
Supervisory Responsibilities:
Duties/Responsibilities:
- Ensures correct payments are made in a timely manner.
- Develops guidelines for proper handling and coding of invoices to maintain general ledger expense account and inventory records.
- Receives, analyzes, and verifies invoices and expense reports for accuracy and eligibility for payment.
- Verifies payments before controller's signature is added by reviewing checks and vouchers.
- Reconciles accounts payable total and general ledger with other applicable records (e.g., subsidiary vendor's ledger).
- Ensures proper recordkeeping of purchases for use in tax preparation and periodic audits.
- Ensures employer identification numbers or social security numbers have been collected for all vendors for preparation and submission of 1099s.
- Ensures proper maintenance, filing, and storage of records in case of audits.
- Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.
- Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.
- Assists with accounting records and ledgers by reconciling monthly statements and transactions.
- Calculates and reports sales tax based on paid invoices.
- Performs other duties as assigned.
Required Skills/Abilities:
- Excellent verbal and written communication skills.
- Must be reliable and extremely trustworthy.
- Must be proficient in Microsoft Office Suite or related programs.
- Excellent analytical skills, organizational skills, and attention to detail.
- Must be able to learn other accounting software systems.
- Ability to maintain confidential and meticulous records.
Education and Experience:
- Associate degree in Business, or related field required.
- Bachelor's degree in Accounting preferred.
Physical Requirements:
- Prolonged periods of sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.