Position Type: Secretarial/Clerical/Business Office/Accounts PayableDate Posted: 11/11/2024Location: Administrative CenterDate Available: ASAPClosing Date: Until Filled
Job Title: Accounts Payable Specialist Department/Group: Business Department/Clerical Position Summary/Purpose: Mannheim School District 83 is seeking a detail-oriented and organized Accounts Payable Specialist. This role will support the Business Department in managing and processing accounts payable functions efficiently. Candidates with experience in Skyward financial software will have an added advantage, but training can be provided if needed. Position Type: Flexible Hours (Part-Time or Full-Time) Starting Hourly Rate: $20+ per hour, based on qualifications and experience Role and Responsibilities / Essential Job Functions: - Review and verify invoices, purchase orders, and expense reports
- Prepare checks and electronic payments for approval and disbursement of District funds
- Process and record accounts payable transactions in an accurate and timely manner
- Communicate with vendors to reconcile discrepancies and resolve payment issues
- Maintain organized records of all transactions and perform regular account reconciliations
- Collaborate with other team members to ensure seamless operation of financial processes
- Assist with various projects in finance and accounting as requested
- Organize and maintain various files and records related to accounting functionsMaintain professionalism and confidentiality
- Perform other duties as assigned and appropriate to the position
Preferred Skills: - High level of computer skill including data entry, information retrieval, and spreadsheet
- Work with mathematical concepts and statistical inferences and apply concepts, such as fractions, percentages, ratios, and proportions
- Work independently and in a small group and work with minimal direct supervision
- Excellent oral and written communication skills
- Experience in school business office
- Experience with school-related software (e.g. Skyward)
- As a multi-language district, we always prefer staff who are bilingual but it is not required for this position
Qualifications and Education Requirements: - Associates degree or higher in Accounting/related discipline or 3 years comparable experience
- High accuracy and attention to detail/Strong organizational skills
Working conditions / Environment: Physical Demands: mobility throughout the office facility, visual acuity close/distance/depth perception, hearing to receive information, verbal to exchange information, sitting for prolonged periods of time, manual dexterity for computer keyboard and telephone use. Physical demands include bending, twisting, stooping, reaching forward, reaching overhead, lifting up to 25 pounds from the floor, pushing and pulling. Environmental Conditions: indoor climate-controlled office environment Examples of Equipment/Supplies Used to Perform Tasks: standard office equipment such as computer, telephone, radio communication devices FLSA Status: Non-Exempt An Affirmative Action / Equal Opportunity Employer Mannheim School District 83 does not knowingly discriminate against employees or applicants on the basis of age, color, disability, gender, national origin, political affiliation, race, religion, sexual orientation, or veteran status.