Accounts Payable Specialist
: Job Details :

POSITION RESPONSIBILITIESThe Accounts Payable Specialist is a hybrid role responsible for managing the Accounts Payable (AP) process of assigned properties in a detailed and organized manner. This process includes the review, coding, and entry of invoices, responding to vendor inquiries, reconciling vendor accounts, assistance with creating/managing new vendor accounts, and preparing reports to management.Invoice ProcessingAssemble, review, and code invoices and check requestsFlag and clarify any unusual or questionable invoice items or pricesResearch and reconcile invoice discrepancies and issuesReport erroneous or suspicious invoice activity to AP ManagerEnter and upload invoices into systemMonitor accounts to ensure payments are up to dateCorrespond with vendors and respond to inquiriesProvide supporting documentation for auditsMaintain accurate vendor recordsMaintain confidentiality of organizational informationCoordinate proper coverage of assigned properties during planned PTOMonitor Accounts Payable Inbox for vendor requests, invoices, etc.Vendor Set-Up/MaintenanceObtain and verify proper documentation (W-9/COI) for new vendor requestsUpdate as necessary (Address changes, COI updates/expirations, etc.)Maintain files and documentation thoroughly and accurately, in accordance with company policy, SOX guidelines, and accepted accounting practicesAssist with other projects as neededSupport for and Adherence to DOC's Corporate Compliance Policies and ProceduresAttendance is an essential function of the jobPOSITION REQUIREMENTSHigh School Diploma or GED requiredAssociate Degree preferred; or at least 1-year equivalent work experienceMust be technologically savvy, particularly with computers and Microsoft Business Applications (Outlook, Word and Excel), the internet, and associated office equipmentThorough knowledge of applicable accounts payable/general ledger systems and procedures, financial chart of accounts and corporate proceduresStrong problem-solving skills, basic accounting principles knowledge, documentation skills, research and resolution skills, data analysis and multi-tasking skillsMust be well-organized, detail-oriented, and a self-starterPossess strong time management skillsAbility to communicate effectively verbally and in writingAbility to interact with employees, tenants and vendors in a professional mannerAbility to work independently and with a team in a fast-paced and high-volume environment with emphasis on accuracy and timelinessPowered by JazzHR