Title: Accounts Payable Specialist Employee Classification: Accounts Payable Specialist Campus: University of North Texas - System Administration Division: SYS-Finance & Admin SubDivision-Department: SYS-Procurement Department: SYS-Procurement-927100 Job Location: Denton Salary: Commensurate with Experience FTE: 1.000000 Retirement Eligibility: About Us - Values Overview: Welcome to the University of North Texas System. The UNT System includes the University of North Texas in Denton and Frisco, the University of North Texas at Dallas and UNT Dallas College of Law, and the University of North Texas Health Science Center at Fort Worth. We are the only university system based exclusively in the robust Dallas-Fort Worth region. We are growing with the North Texas region, employing more than 14,000 employees, educating a record 49,000+ students across our system, and awarding nearly 12,000 degrees each year.We are one team comprised of individuals who are committed to excellence, curiosity and innovation. We are transforming lives and creating economic opportunity through education. We champion a people-first values-based culture where We Care about each other and those we serve. We believe that we are Better Together because we foster an inclusive environment of respect, belonging, and access for all. We demonstrate Courageous Integrity through setting exceptional standards and acting in the best interest of our communities. We are encouraged to Be Curious about opportunities for learning, creating, discovering, and innovating, and are encouraged to learn from failure. Show Your Fire by joining our team and exhibiting your passion and pride in your work as part of our UNT System team.Learn more about the UNT System and how we live our values at www.UNTSystem.edu . Department Summary VisionWe strive to be THE benchmark of procurement exhibiting a high degree of excellence in how we inspire, lead, and challenge the way Procurement enables mission and customer success.MissionWe enable customer success through sourcing, purchasing, and payment services to achieve best value and UNT System's educational and research missions. Position Overview Performs journey-level accounts payable work with proven experience in Accounts Payable. Responsible for reviewing supplier invoices and related documents and resolving differences related to material/service receipts and/or purchase orders. Aptitude for creating reliable lines of communication with Department personnel to ensure all supplier invoices are paid accurately and in line with State and University policies and guidelines. Provides leadership, supervision, mentorship, and training with integrity and transparency to various internal and external customers as well as Student Interns. Minimum Qualifications Bachelor's degree in business or a related field of study or four years' of related experience; or any equivalent combination of education, experience, or training. Knowledge, Skills and Abilities - Ability to work well in a team environment - Ability to listen effectively and articulate thoughts and ideas clearly - Excellent written and verbal communication skills - Impeccable interpersonal skills and rapport with the ability to build trust and create value through collaborative relationships - Ability to multitask while maintaining composure and preserve through evolving and growing environment Preferred Qualifications The preferred candidate will possess the following additional qualifications: - Comprehensive understanding of PeopleSoft or large ERP experience Higher Education or State of Texas experience - Additional certification in field of Accounts Payable desired - Desired Bilingual team member Required License/Registration/CertificationsJob Duties:
- % - Problem-solving: - Think logically, gather relevant information, identify alternatives, weigh evidence and take action. - Works under limited supervision with latitude for the use of initiative and independent judgement to resolve situations and know when to escalate issues. - Able to thrive in a high stress and fast paced environment; multitask, maintain composure and preserver. - Ability to resolve issues and know when to escalate Ensure internal and external customers comply with Federal, State and UNTW Policies and Procedures. - ()
- % - Miscellaneous Tasks: - Accounts Payable Help Desk - answering calls and email inquiries - Other duties as assigned - ()
- % - Supplier Invoices and Payments Audit: - Supplier invoice, purchase order, goods/service receipt to ensure accuracy of supplier billing and process transactions through USAS when applicable - Collaborate with Departments and Suppliers to resolve discrepancies related to invoice/payment document - Obtain any additional documentation required to support business justification for purchase - Communicate to Department staff related to correcting differences in invoices and purchase orders; document tolerance, matching discrepancies, voucher corrections and invoices pending - Contract approval - As needed contact Central Receiving offices or Departments to confirm receipt of goods or services - Peer approval for vouchers in accordance with applicable laws, regulations and procedures - Initiate payment cycle to Suppliers and Employees in accordance with applicable laws, regulations and procedures - Resolve any payment issues; ACH Return, Return Checks, SUA payment discrepancies, late fees, voids and stop payment processing - Reconcile Supplier activity statements - ()
Work Schedule: Generally, Monday - Friday 8am - 5pm Driving University Vehicle: No Security Sensitive: This is a Security Sensitive Position. Special Instructions:Benefits: For information regarding our Benefits, click here . EEO Statement: The University of North Texas System is firmly committed to equal opportunity and does not permitand takes actions to preventdiscrimination, harassment (including sexual violence) and retaliation on the basis of race, color, religion, national origin, sex, sexual orientation, gender identity or expression, age, disability, genetic information, or veteran status in its application and admission processes, educational programs and activities, facilities and employment practices. The University of North Texas System immediately investigates complaints of discrimination and takes remedial action when appropriate. The University of North Texas System also takes actions to prevent retaliation against individuals who oppose any form of harassment or discriminatory practice, file a charge or report, or testify, assist or participate in an investigative proceeding or hearing.