Location: Richland,SC, USA
Verifies purchase orders and incoming invoices for accuracy and completeness, including proper documentation, budget justification, signature authorization, calculation, general ledger coding, and vendor information. Codes all invoices for multiple departments with multiple Purchase Orders. Enters accounts payable data into financial computer system. Ensures invoices are processed within a 30-day turn around. Processes direct pay invoices within a 5 day turn around which are membership dues, registration fees, travel reimbursements, per diem, rent payments, and capital projects. Manages accounts payable email folder for invoices and correspondences with vendors. Sorts through checks, matches checks with invoices, and makes copies of checks for file. Quarterly letters to vendors requesting any outstanding invoices that may not have been processed. Tracks approval workflow of Purchase Orders and Invoices through software. Sends monthly letters to vendors reminding them of outstanding checks that have not yet cleared bank account. Communicates with vendors and County personnel / officials regarding invoices and general ledger accounts; resolves discrepancies and expedites the accounts payable process as necessary. Reconciles vendor statements; audits vendor files. Ensures state tax numbers and federal identifying numbers have been obtained for vendors; prepares 1099 forms. Conducts month-end closing of accounts payable. Prepares various routine records, reports and spreadsheets as required. Receives and responds to routine inquiries, concerns, complaints and requests for assistance from County personnel, elected officials and citizens in areas of responsibility.
Performs general clerical work as required, including but not limited to typing reports and correspondence, entering and retrieving computer data, copying and filing documents, sending and receiving faxes, answering the telephone, processing mail, etc.
Compensation Minimum: $20.66