Location: Atlanta,GA, USA
McKenney's has been going strong for more than seven decades. Our culture values people and ideas, and we work together to deliver the most innovative solutions to our customers. We help you grow in your career through training and support, and as an equal opportunity employer, we provide comprehensive benefits and give you a firm foundation for the future.
Overview
The Accounts Payable Specialist is responsible for reviewing, validating, and processing a variety of accounts payable transactions in accordance with departmental policies and procedures. This role includes promptly resolving invoice discrepancies to maintain positive relationships with the vendor community. The Accounts Payable Specialist will collaborate daily with various company profit centers to address issues related to problem invoices or purchase orders. Strong accuracy and attention to detail are essential for success in this role.
Responsibilities
* Provide exceptional customer service by promoting effective communication and collaboration within the department, across profit centers, and with the vendor community to maintain a cohesive, professional, and positive work environment.
* Identify improvements in the Accounts Payable process to provide added value to the Company.
* Utilize judgment to assess the completeness and accuracy of invoices submitted for payment and those in the problem bins. This involves researching details and collaborating with profit centers to resolve issues such as missing purchase orders, purchase order increases, or purchase order holds.
* Build and execute the material check run utilizing the Tableau Report weekly.
* Collect and review all receipts and other data necessary to process monthly payments for numerous credit card accounts: Home Depot, Lowe's, BOA Visa Credit Cards, and Staples credit accounts. Obtain purchase orders where required and verify that the receipt dollars and purchase order dollars match prior to posting. Proper coding of BOA credit card and Corpay credit card activity for standard purchase orders prior to month-end close.
* Process monthly retainage payments ensuring upload of all necessary interim and/or final lien waivers to the Smartsheet for manager approval prior to payment being released.
* Process subcontractor payments bi-monthly by verifying all postings before payments are issued. Ensure all required interim and/or final lien waivers are received before mailing payments and uploading them to Smartsheet for manager review and approval.
* Process all company-wide manual check requests, ensuring proper coding and disbursement of checks utilizing the AP Check Request with Automated Approval Smartsheet.
* Serve as a backup for pre-processing invoices in Doclink, ensuring the accuracy of all entered information.
* Reconcile and reimburse the Accounting Department's petty cash box and call armored car service for weekly petty cash requirements for the Accounting Department and various profit centers. Post all petty cash charges into Dynamics for Accounting petty cash requests.
* Research and reconcile vendor statements and contact vendors with payment updates.
* Complete the weekly ACH payment process, including generating the ACH payment file and transmitting it to Paymode-X for processing.
* Assist in the monthly close procedure by posting any necessary invoices prior to close for McKenny's Inc. and McKenney's Sales.
* Manage the weekly E-Payables payment process, including generating and uploading payment files to Corpay and updating vendor files as needed. Oversee card maintenance in the Corpay portal and handle vendor enrollment and support.
* Quarterly - Process stockholder tax payments to Georgia and North Carolina.
* Train and mentor new and existing team members in all aspects of Accounts Payable, promoting a collaborative and cohesive team environment.
* Notify the Accounts Payable Manager of any issues encountered and provide innovative suggestions to improve the accounts payable process.
* Continuously seek opportunities for innovation by proposing automation solutions for tasks and responsibilities, contributing to the overall efficiency of the department.
* Meet company and Accounting Department goals and deadlines.
Requirements
* At least 3+ years of accounts payable experience, preferably in a senior, team lead, or supervisory role.
* Must have PC experience in Windows environments, working knowledge of word processing, spreadsheets, e-mail, web-enabled applications, and database software.
* High school diploma or GED.
PREFERRED QUALIFICATIONS
* A/P experience in the construction industry.
* Bachelor's Degree in Accounting or Finance.
* Microsoft Dynamics, Doclink, and Smartsheet experience.
KNOWLEDGE, SKILLS, ABILITIES, AND CHARACTERISTICS
* Demonstrates the ability to work effectively with a diverse group of individuals.
* Possesses strong customer service skills and excels in problem analysis and resolution.
* Exhibits excellent interpersonal and communication skills.
* Self-motivated with the ability to work both independently and collaboratively as part of a team.
* Effectively manages time to maximize productivity and achieve challenging goals.
* Maintains a high level of attention to detail, even when handling multiple or repetitive tasks.
* Consistently delivers work with exceptional accuracy and quality while meeting deadlines and objectives.
* Upholds a strong work ethic, aligns with company values, and maintains the highest standards of professional conduct and integrity.
* Projects a professional and polished image that fosters confidence and trust.
WORKING CONDITIONS AND PHYSICAL EFFORT
* Work is normally performed in a typical interior/office environment.
* No or very limited exposure to physical risk.
* No or very limited physical effort required.