ACCOUNTS PAYABLE SUPERVISOR
: Job Details :

Introduction Maryland's Family and Medical Leave Insurance (FAMLI) program makes sure all workers in Maryland have paid time off for medical and family reasons. FAMLI is a social insurance system covering 2.6 million workers and 180,000 employers, delivered as a digitally native, public-facing service. We're in the early stages of building something as big and as far-reaching as unemployment insurance or a new health department. We know that delivering services primarily through a website, over the Internet, is a new way of doing business in government. The Financial Services Directorate is responsible for establishing and maintaining an efficient financial system, including internal controls and financial procedures, for the FAMLI Division. The Financial Services Directorate safeguards FAMLI funds and other assets, manages FAMLI contributions and benefits payouts, develops financial reports, prepares budgets and projections, and designs and conducts internal audits, as well as responding to external financial audits The Accounts Payable Supervisor plays a pivotal role within the Accounting Team and the overall FAMLI Financial Services. The lead will work closely with the Manager of Accounts Payable to establish and administer Accounting operations. The Account Payable Supervisor will review reconciliations and accounting records for the team, as well as prepare regular reconciliations, schedules and reports. This position requires the financial acumen to provides insightful recommendations to various stakeholders and contribute to the overall fiscal health and operational success of FAMLI. If you are a proactive financial professional with a passion for public service, this is the job for you! GRADE 19 LOCATION OF POSITION 100 S. Charles Street Baltimore, MD 21201Main Purpose of Job This position will assist the Accounts Payable Manager in supervising, coordinating, and implementing the operations of the Benefits Payouts team in the Family and Medical Leave Insurance (FAMLI) Division. This position ensures timely, accurate, and efficient payment processing that complies with state statutes, regulations and policies. In addition to supervising the accounts payable operations, this role will prepare financial analyses on benefit payouts and refund reports. POSITION DUTIES Duties of this position include but are not limited to: Implements and enforces standard procedures for the Benefits Payouts team. Maintains effective internal controls to ensure the accuracy and reliability of FAMLI fiscal records.•Accounts Payable Operations: o Implements and enforces standard procedures for the Benefits Payouts team. Maintains effective internal controls to ensure the accuracy and reliability of FAMLI fiscal records. o Manages daily benefit payouts and refunds. Ensures they are in alignment with state statues and regulations. o Maintains financial system for benefit payouts, refunds, and other accounts payable transactions. o Directly supervises and coordinates the activities of Benefits Payouts team staff. This includes recruiting, daily assignment monitoring, regular employee performance evaluations, training, guidance, and direction. o Manages and executes A/P related tasks for the monthly and year-end close; responsibilities include accruals, journal entries, schedules, and assigned reconciliations and reports. •Prepares financial analyses and reports on benefit payouts and refunds. •Assists with internal and external financial audits. MINIMUM QUALIFICATIONSEducation: A Bachelor's degree in Accounting from an accredited college or university, including or supplemented by three credit hours in auditing. Experience: Five years of experience examining, analyzing and interpreting accounting systems, records and reports by applying generally accepted accounting principles to include three years performing advanced duties in the areas of cost accounting, systems accounting, federal fund accounting, or bond and loan accounting. Notes: 1. Candidates may substitute a Bachelor's degree from an accredited college or university with thirty credit hours in Accounting and related courses, including or supplemented by three credit hours in auditing, for the required education. 2. Applicants who have met the requirements for admission to the CPA examination prior to July 1, 1974 will be considered to have met the educational requirement referenced above. 3. Possession of a certificate as a Certified Public Accountant or Master's degree in accounting from an accredited college or university may be substituted for one year of the required general accounting experience. 4. Applicants may substitute one year of professional auditing experience for one year of the required general experience. 5. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in the Accounting Officer classification or Financial Management specialty codes in the Accounting field of work on a year-for-year basis for the required experience and education.DESIRED OR PREFERRED QUALIFICATIONS•One year of experience handling fiscal operations as a supervisor. •One year of experience with internal auditing. •One year of experience preparing and presenting financial reports. •One year of experience preparing accounts reconciliations.SPECIAL REQUIREMENTS All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (Labor/DUI) to determine whether any monies are owed to Labor/DUI as a result of unemployment insurance overpayment/fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment. SELECTION PROCESS All information concerning the qualifications, including any required documentation (diploma, transcript, certificate, etc.) must be submitted and received by the closing date. Information submitted after this date will not be considered. Applications that meet minimum and/or selective qualifications will be referred to the hiring unit for interview selection. Units will select those candidates most closely demonstrating the qualifications for interview. A resume and cover letter are strongly encouraged for this position. Please upload one Word or PDF file that includes your combined cover letter and resume using the Transcript upload function, or via the JobAps Other tab.EXAMINATION PROCESS The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. BENEFITS This is a full-time, permanent position and eligible for full State benefits, which include: •Flexible hours and hybrid teleworking •Paid holidays 12-13 per year •Generous paid leave package (annual, sick, personal and compensatory leave) •State Pension ( defined benefit plan) •Tax-deferred supplemental retirement savings plans (401(k) and 457) •Comprehensive, subsidized health, dental and prescription plans with little to no deductibles, free generic prescriptions, and free preventative health services •Flexible Spending Account plans for Health Care and Daycare •State Employees Credit Union To learn more, please click this link: STATE OF MARYLAND BENEFITSFURTHER INSTRUCTIONS U.S. Military Veterans may qualify for additional bonus points towards certification. Any job offer will be contingent on the candidate providing a U.S. Military Form DD 214 verifying honorable discharge from service prior to starting employment (and may be requested prior to interview). Permanent state employees do not need to submit proof of veterans' status. If you are unable to apply online or encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATIONCompleted applications, required documentation, and any required addendums may be mailed to:Maryland Department of Labor/Office of Administration Attn: Erika Leonard-Anderson 24-004###-#### 100 S. Charles Street 5th Floor Baltimore, MD 21201Please contact ...@maryland.gov for additional information concerning this recruitment. Online applications are strongly preferred. A resume and cover letter are strongly encouraged for this position. Please upload one Word or PDF file that includes your combined cover letter and resume using the Transcript upload function or via the JobAps Other tab.The MD State Application Form can be found online.The Maryland Department of Labor is an equal opportunity employer. It is the policy of LABOR that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability, or veteran status.