SUMMARY Responsible for managing the accounts receivable processes, ensuring accurate and timely invoicing, payment processing, and maintaining clear and organized financial records.
ESSENTIAL DUTIES - Receive and process payments from customers using various methods, including checks, credit cards, and electronic funds transfers.
- Communicate with external accounting agencies to retrieve payment details or to resolve payment issues
- Ensure timely distribution of customer statements and invoices
- Accurately apply payments to the corresponding customer accounts
- Generate regular reports on accounts receivable status, aging, and other key metrics.
- Receive and process new customer creations and amendments.
- Receive and process customer credit applications and route to approving authority.
- Routinely review accounts receivable accounts and prepare corresponding journal entries for adjustments.
- Prepare daily cash collection reconciliation timely and address any issue, if any.
- Prepare and manage worksheets related to accounts receivable and address any variance.
- Prepare assigned monthly reports for internal controls or as needed by management.
- Work closely with and provide oversight to Global Business Service partners.
- Other related job duties as assigned by the Finance Manager or Finance General Manager.
QUALIFICATIONS - Education
- High school diploma or equivalent
- Bachelor's degree in accounting or related field preferred
- Experience
- 1-3 years' experience in accounts receivable and data entry/management preferred
KNOWLEDGE, SKILLS, AND ABILITIES To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Knowledge
- Knowledge of economic and accounting principles and practices, the financial markets, banking, and the analysis and reporting of financial data.
- Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.
- Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
- Skills
- Skills in Active Listening- Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times
- Skills in speaking with others to convey information effectively
- Skills in time management and the time of others.
- Abilities
- Ability to communicate information and ideas in speaking so others will understand
- Ability to listen to and understand information and ideas presented through spoken words and sentences.
- Ability to read and understand information and ideas presented in writing.
- Ability to concentrate on a task over a period of time without being distracted.
HEALTH, SAFETY, AND ENVIRONMENT (HSE) ACCOUNTABILITIES - Responsibilities
- Follow standard safe work procedures
- Identify and report hazards and environmental aspects
- Follow reasonable instructions
- Act responsibly for the safety of self and others
- Participate in HSE improvement activities
- Wear designated personal protective equipment
- Ensure tools are in a safe condition before use
- Adhere to site safety rules
- Respond to spills or environmental incidents immediately
- Key Activities
- Report all unsafe situations immediately to supervisor/manager
- Take corrective action within own ability and report to supervisor
- Report all injuries, near hits, and plant or equipment damage
- Support fellow employees
- Support HSE communities
- Ask about and keep informed of workplace hazards
- Attend training as requested
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- The physical requirements of this position involve sedentary work, which involves sitting most of the time
- Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body
- The worker is required to have close visual acuity to perform activities such as preparing and analyzing data and figures, and viewing a computer terminal
WORK ENVIRONMENT The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- In door office, air conditioning, well-lit office space
- This role routinely operates standard office equipment such as computers, phones, photocopiers, and filing cabinets
SUPERVISORY RESPONSIBILITY This position has no direct supervisory responsibility
OTHER DUTIESThis job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.