Job DescriptionJob Summary: The Accounts Receivable Associate is responsible for managing the company's cash flow by accurately processing and reconciling customer payments, maintaining detailed financial records, and resolving payment discrepancies. The role involves collaborating with various departments, addressing customer inquiries, and ensuring compliance with company policies and regulations. Success in this fast-paced environment requires strong attention to detail, organizational and problem-solving skills, proficiency with financial software, and excellent communication abilities. This position is critical to maintaining the company's financial health by ensuring timely and accurate collection of receivables. Essential Job Functions:
- Enter and post customer payments.
- Verify accounts receivable transactions and coding.
- Create and maintain various Excel spreadsheets for account tracking.
- Prepare and send customer invoices and statements.
- Reconcile customer accounts.
- Resolve payment discrepancies and issues.
- Ensure timely and accurate collection of payments.
- Maintain customer account files.
- Manage customer compliance by requesting and maintaining current credit information, tax forms, etc.
- Assist in preparing documentation for audits and year-end financial reporting.
Knowledge, Skills, and Abilities:
- Solid understanding of general accounting principles, particularly invoicing and collections.
- Familiarity with financial software and relevant regulations.
- Strong data entry, organizational, and problem-solving skills.
- Proficiency in Microsoft Office, especially Excel.
- Excellent communication and customer service skills.
- Ability to manage multiple tasks and maintain attention to detail.
- Capability to meet deadlines and work independently or as part of a team.
- Maintain confidentiality with sensitive financial information.
- Adaptability and a sense of urgency to handle changing demands.
Qualifications:
- High School Diploma or GED; Associate degree or equivalent from a two-year college or technical school preferred.
- Minimum of 1 year of accounts receivable experience.
- Knowledge of general accounting principles.
- Proficient with Microsoft Word, Excel, and Outlook.
- High degree of accuracy, attention to detail, and confidentiality.
- Excellent data entry skills.
- Excellent customer service, verbal, listening, and written communication skills.
- Excellent analytical, problem-solving, and decision-making skills.
- Effective organizational, stress, and time management skills.
- Ability to demonstrate a sense of urgency and meet deadlines.
- Ability to work independently and as part of a team.
Work Environment: The work environment for an Accounts Receivable Associate is an office-based, fast-paced role with regular business hours and occasional overtime. It involves computer and phone work, collaboration with various departments, and handling confidential financial information in a focused and detail-oriented setting. Join Center Fresh and become part of a great team! Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. (While performing the duties of this job the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee is occasionally required to stand, walk, and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds.) NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.