About Us: Tucker Mechanical, Inc., a wholly owned subsidiary of EMCOR Group, Inc., is a full-service mechanical contractor with over 65 years of experience specializing in 24/7/365 HVAC service, power/ industrial piping, commercial/process plumbing, and commercial HVAC systems, as well as computer aided design (CAD) and building information modeling (BIM) technology. We build, renovate, and upgrade, as well as service, maintain, and operate facilities for a full spectrum of clients. Job Title: Accounts Receivable & Billing Specialist Job Summary: Tucker Mechanical, Inc. is seeking a qualified candidate to fill the role of Accounts Receivable & Billing Specialist for our company. This position will be reporting directly to the Controller and Chief Financial Officer and be responsible for providing full accounting support to the department and to the company's project management team Essential Duties and Responsibilities: Note: This is not intended to be a detailed or comprehensive list of duties and responsibilities. Additional duties and responsibilities may be assigned.
- Functional responsibility in all transactional aspects regarding Accounts Receivables
- Maintaining bookkeeping databases and spreadsheets and updating information as needed
- Communicating with previous clients and customers to request payment and arrange payment plans
- Collecting payments from customers and accurately recording them in the system
- Creating reports and balance sheets that document overall profits and losses
- Updating client accounts based on payment or contact information
- Assist in preparing the billings on a per project/ basis and ensure billings are accurate, timely and correctly posted in COINs.
- Enter all commitments into COINs and ensure invoices are being posted against these commitments accurately.
- Finalize project management import and new job setup information (PM, payroll, etc.) and/or enter manual estimate if applicable.
- Maintain monthly cost import into the monthly project WIP format and participate in the monthly WIP meetings with project management.
- Assist the Project Management Team with the preparation of all major project commitments – POs & Subcontracts.
- Reconcile items per the Controller.
- Compile information, prepare and send project billings.
- Aid Controller and CFO with cash management – A/R and A/P Analysis.
- Assist Project Managers in assembling project review packets.
- Maintain change order log for Project Managers.
Qualifications: To perform this job successfully, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Preferred Education and/or Experience:
- 3+ years related experience in the construction industry.
- Bachelor's degree in Business Administration / Accounting
- Knowledge of the construction industry is preferred
- Knowledge of construction documents (AIA, contracts, change orders, etc.) preferred
Computer Skills:
- Must demonstrate proficiency in Microsoft Office applications, (i.e. Outlook, Word and Excel)
- Knowledge of COINS software preferred
Required Attributes: The requirements listed below are representative of characteristics and demonstrated capabilities sought to perform this job successfully.
- Must demonstrate integrity, honesty, professionalism and commitment to company values.
- Must be self-motivated and able to work efficiently in a fast-paced environment.
- Must have excellent organizational, communication, strategic, technical, analytical, problem solving, and multi-tasking skills.
- Must have high standards of quality with attention to detail.
- Must build positive working relationships with multiple levels of employees, management, suppliers, and customers.
Language Skills: Must have the demonstrated ability to effectively communicate in English, cooperate, and collaborate with multiple levels of customer, employees, unions, government agencies, vendors and suppliers, and other contractor organizations. Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit, see, talk, and hear. The employee is regularly required to use hands to finger, handle, or feel objects, tools, or controls. The employee is regularly required to walk, reach with hands and arms, climb or balance and stoop, kneel, crouch, or crawl. Specific vision abilities required by the job include close vision, distance vision, peripheral vision, depth perception, and the ability to adjust focus. Work Environment The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee should expect to sit for long periods in front of a computer. The noise level in the work environment is usually moderate. We offer our employees a competitive salary and comprehensive benefits package and are always looking for individuals with the talent and skills required to contribute to our continued growth and success. Equal Opportunity Employer/Veterans/Disabled Notice to prospective employees: There have been fraudulent postings and emails regarding job openings. Please check our available positions to confirm that a post or email is genuine. EMCOR Group and its companies do not reach out to individuals to help with marketing or other similar services. If an individual is contacted for services outside of EMCOR's normal application process – it is probably fraudulent. #tucker #LI-KB2 #LI-Onsite