Company OverviewHaddad Plumbing and Heating Inc. has Been in Business for 25 Years Servicing New Jersey, New York City, and Westchester County in Mid-Rise and High-Rise buildings with Exceptional Work and a Proven Track Record. This is a Terrific Opportunity for a Well Organized and Outgoing Individual to have a Great Career in a Great Industry.
Summary The accounts receivable clerk compiles and maintains accounts receivable records.
Essential Functions- Input service tickets into Sage and maintain accurate records.
- Review accounts receivable weekly, initiate collections, and maintain positive client relationships.
- Prepare monthly requisitions and create client lists for Project Managers' monthly billing.
- Maintain change order logs and track Subcontractor/Supplier activities, obtaining lien waivers.
- Handle filing, scanning, organizing tasks, and assist in various projects as required.
- Coordinate time transfers between Exaktime, Sage, and Isolved with the Payroll Manager.
- Verify sick/vacation time in Isolved for employees not clocked in and maintain weekly attendance and sick/vacation logs.
- Support payroll processes across systems, compile and print payroll reports upon request.
- Assist in maintaining employee files and training new employees on accounts receivable and payroll processes.
- Coordinate with supervisors to resolve missed daily time entries promptly.
- Develop and implement strategies to maximize debt recovery while maintaining positive client relationships.
- Maintain client records for invoicing and bill payments.
- Generate monthly Proof of Concept (POC) and Work in Progress (WIP) reports for management and Project Managers.
- Complete Subcontractor/Supplier tracking sheets and obtain lien waivers.
- Develop and implement billing policies and procedures in compliance with regulations.
- Perform Project Administrator duties, including document management, gathering submittals and RFI's, collecting field notes, creating change orders, maintaining equipment logs, assisting with payments, and issuing Purchase Orders.
Required Education and Experience- Strong grasp of basic accounting principles.
- Proficient in Microsoft Office Suite; SAGE 100 experience is a plus.
- Strong organizational skills, including multitasking and time-management.
- Excellent written and verbal communication skills.
- Strong interpersonal skills; capable of working independently and collaboratively.
- Enthusiastic about learning and advancing within the company.
- High attention to detail and quick retention of new information.
- Punctual and dependable.
Preferred Education and Experience - Associate's degree in accounting, or one year of accounts payable or accounting experience, or an equivalent combination of education and experience.
- Bilingual in Spanish or Portuguese.