Job Description
Accounts Receivable Collections Specialist
POSITION SUMMARY
The Accounts Receivable Collection Specialist is to administer, review and advocate all aspects of the billing cycle to ensure the timely processing of invoices and efficient collection of receivables of the Company. The Accounts Receivable and Collections Specialist is responsible for coordinating and processing all new companies applying for credit, ensuring accurate research is performed on payment histories and credit of prospective customers and reports to the Accounting Manager.
ESSENTIAL JOB FUNCTIONS
- Generate and review the accounts receivable aging report on a daily basis to identify collection opportunities
- Maintain accurate customer contact history regarding collections
- Maintain an average receivable turn that is in accordance with company standards by effectively communicating with customers to ensure timely payment of invoices
- Post and disseminate all invoices for all Company divisions and coordinate with other employees as necessary to ensure that billing is accurate and timely
- Follow up on, collect and allocate payments
- Perform account reconciliations
- Monitor customer account details for non-payments, delayed payments and other irregularities
- Maintain accounts receivable customer files and records
- Distribute credit applications and process as necessary in accordance with the company's credit approval policy
- Attach and maintain all necessary documentation to invoices and file
- Receive and post payments to customer accounts and prepare the daily bank deposit
- Assist other office personnel in answering phones as needed
- Performs other duties and tasks as may be assigned from time to time by the Controller
EDUCATION / EXPERIENCE / CERTIFICATION
- High school diploma or equivalent
- Three (3) years Collections / A/R experience with financial and PC experience; transportation and/or crane & rigging experience preferred
- Bachelor's Degree in Accounting, Finance, or Business Administration preferred
- MS Great Plains experience preferred
- Proficient in MS Excel
- Heavy Collections experience preferred
- Valid driver's license with clean driving record required
WORK ENVIRONMENT
The work environment characteristics listed below are those that must be met by the Accounts Receivable clerk to successfully perform the essential functions of this job.
- Regularly required to walk, sit, talk, and hear. The employee is occasionally required to stand, use hands to finger, handle or feel; reach with hands and arms; may occasionally be required to climb or balance, and stoop, kneel, crouch, or crawl.
- The employee may occasionally lift and/or move up to 25 pounds
- Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception and ability to adjust focus
BENEFITS
- Medical, dental, vision
- Short term disability
- Long term disability
- Basic life / AD&D insurance
- 401(k) plan
- Supplemental
- Paid holidays
- Paid vacation
COMPENSATION Full-time compensation based on experience