Accounts Receivable
: Job Details :

SUMMARY This position requires a thorough knowledge of a wide range of accounting and finance including but not limited to general accounting, accounts payable, accounts receivable, cash handling, payroll, auditing, budget preparation, sales tax, levy calculation, unclaimed property, and internal and external reporting. This position provides extensive technical accounting expertise and training to other departments, agencies, and the 40+ taxing districts that operate within Bonner County, such as cities, fire districts, school districts, etc. These responsibilities require the individual to use sound technical judgment on complex accounting and financial questions daily. It is also critical that this position understands what information is available to the public and what is confidential. The decisions made at this level are independent and require examining many dimensions to find workable solutions to the matter at hand. There is extensive interaction with staff and management from other departments, as well as commissioners, outside agencies, vendors, election workers, and the General Public. It is imperative that this individual use excellent judgment when talking to others and handling documents because of issues of confidentiality which could expose the county to extensive liability if handled negligently. This position has significant and major impact on the budgets, policies and procedures adopted by the County as a whole, as well as, through its interaction with all taxing districts, various departments of state government, the Federal Government, and other agencies. ESSENTIAL FUNCTIONS The essential functions include, but are not limited to, the following duties and responsibilities which are not listed in any particular order and may be amended or added to by the County at any time: Produces and enters journal entries for budget revisions, transfers, corrections and beginning balances. Understand general ledger operations. Prepare analysis of accounts as requested. Produce financial reports as requested. Analyzes current processes as they impact departmental financial and accounting needs and makes recommendations for improvements. Ensure financial records are maintained in compliance with generally accepted accounting principles. Ensure all financial reporting deadlines are met. Assist with the implementation and maintenance of accounting control procedures. Resolve accounting discrepancies and irregularities. Audits all county departments and accounts to verify compliance with accounting and budgetary laws. Identifies problems with general ledger and recommends solutions. Assist with year-end closing to all county departments. Verifies account coding to line items for accuracy for all county departments and funds. Acts as backup for processing claims requests including demand requests. This is highly technical tax levy work for the County and the tax districts with the county. Will work with numerous taxing districts, local cities, state agencies, public entities, elected officials, and the General Public. Interacts with every county department regarding questions with budgeting, entering budgets into the budget module and running reports that are needed. Assists with the review of the department budgets. Attends department budget workshops. Records changes and makes necessary corrections to the department budgets. Calculates levies according to state levy limitations to determine levy and tax dollars to be collected for all taxing districts; submits certification of levies to the State. Manage and monitor federal, state, and local grants and cooperative agreements for all county departments. Prepare and reconcile grant reports and activities to the general ledger on a quarterly basis. Prepare financial reports to be submitted, per agency requirements, in accordance with Federal Office of Management and Budget (OMB) circulars. Prepare and /review monthly and quarterly billings to the agencies for reimbursement of expenditures and/or request reimbursement of grant funds on federal or state websites when appropriate. Prepare and document required match funds. transfers. ACCOUNTS RECEIVABLE Main point of contact on accounts receivable for all Bonner County departments and employees. Responsible for processing all daily deposits (cash and ACH) for Bonner County. Reviews and audits account coding, data entry, financial instruments, and reports. Verify and approve all cash, cash equivalents, and financial instruments brought into the Auditor's department prior to releasing to the Treasurer's department. Prepare Auditor's Certificate to transfer receipts to the Treasurer's department and post to the general ledger. Responsible for closing out month-end revenues within three days after month-end. Responsible for understanding the County account code structure and possess the knowledge and ability to train other County departments' employees to process revenue collections. Strictly adhere to Bonner County's defined cash handling procedures and maintain scheduling requirements with revenue-related statutory requirements. Lead, direct, and train new employees on accounts receivable financial software details and data entry. Train and guide other County departments and employees on the revenue collections process. Answer questions and provide information to the public and other departments on accounts receivable and receipts as requested. Prepare and process journal entries relating to accounts receivable for all departments. Carry out difficult, or involved, balancing, verification, reconciliation and audits, as required, to ensure completeness and accuracy of records. Prepare monthly remittances for fees collected, including originating an accounts payable batch, issuing checks, and providing total remittance amount to the Treasurer's department. Monitor revenue collection and cash records retention schedules with Comptroller. Responsible for revenue accruals and deferrals at year-end. Responsible for year-end audit deliverables during Bonner County's external audit. Perform these duties and responsibilities during scheduled work hours. Perform auditing functions as assigned by the Clerk and/or Comptroller. SECONDARY FUNCTIONS Demonstrated strategic planning and forecasting capabilities. Experience with large scale ERP system is highly preferred. Strong working knowledge of generally accepted accounting principles. Ability to perform complex mathematical calculations using algebra, statistics, and their application. Knowledge of auditing practices and principles. Knowledge of local, state, and federal laws regarding finances and taxation. Ability to meet tight deadlines under pressure. Experience with Microsoft Office and G-Suite. Experience with Data Analytics and Business Intelligence reporting a plus. Strong presentation skills. Other duties as assigned. KEY COMPETENCIES Attention to detail and accuracy. Planning, organizing, and prioritizing. Scheduling and monitoring. Confidentiality. Sound judgment. Ability to communicate technical accounting information in laymen's terms. Technical problem-solving skills. Problem analysis and problem-solving skills. Ability to produce reports in a clear and concise manner. Establish and maintain effective working relationships with other County employees and supervisory personnel. ACCEPTABLE EXPERIENCE, TRAINING, LICENSES AND/OR CERTIFICATION: Combination of education and experience: at least 5 years of experience in accounting, or an equivalent combination of accounting experience, college-level education, and training that provided professional accounting knowledge. Applicant's background must include 24 semester hours of accounting courses. Bachelor's degree from a four-year college or university in accounting, finance or business management or a closely related field preferred. Employment Type: Full Time Years Experience: 3 - 5 years Salary: $28 - $40 Hourly Bonus/Commission: No