Job Type Full-time Description SUMMARY: The Accounts Receivable Specialist is a full-time hybrid position based in the Baton Rouge office. The Accounts Receivable Specialist ensures the administrative and financial health of projects throughout the entire project cycle and performs various project-related accounting and reporting tasks to promote project success. In addition, the Accounts Receivable Specialist will lead various initiatives and projects to improve department performance. This position will report to the Accounts Receivable Manager. MINIMUM QUALIFICATIONS (Knowledge, Skills and Abilities):
- Minimum of 3-4 years of experience working in a similar or related capacity
- Associate or bachelor's degree in finance or accounting is required but relevant experience may be considered
- Experience with Deltek Vantagepoint, Deltek products, or other project-based software is preferred
- Excellent computer skills and proficiency in Microsoft products, specifically Excel, Word, and Outlook
- Must be detailed oriented with a high level of accuracy
- Able to work independently and consistently achieve deadlines
- Must be able to manage competing priorities and respond effectively to change
- Excellent verbal and written communication skills
- Strong analytical, problem-solving, and decision-making capabilities
ATTRIBUTES:
- Detail-oriented - Able to pay close attention to the small particulars when working on a task to produce a high-quality product
- Self-Directed - Shows initiative and the ability to organize oneself
- Dependability - Keeps commitments and completes tasks on time or notifies the appropriate person with an alternate plan
- Team Oriented - Values being part of a team, but can work and think independently
- Communicator - Capacity for clear, concise, and honest written and oral communication. Comfortable with communicating information to all levels of the organization
- Judgement - Exhibits sound and accurate judgment. Supports and explains reasoning for decisions; includes appropriate people in decision-making process and makes timely decisions.
- Motivator - Inspires and energizes the team, boosting morale and productivity. Able to act in a lead capacity by supporting and leading team members.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Prepares and issues a high volume of invoices to clients
- Works closely with Project Managers and Accounting team
- Enters new project data into Deltek Vantagepoint
- Prepares and issues AR statements and letters for delinquent accounts
- Leads collection efforts for delinquent accounts
- Discovers bottlenecks and develops efficiencies in processes to improve department performance
- Assists with month-end reconciliation reports
- Prepares and reviews complex government-specific invoices
- Solves payment and receivable discrepancies
- Responsible for the creation and implementation of processes to monitor project financial health to ensure projects are profitable and within budget
- Actively reviews and assists with the maintenance and data integrity of Deltek Vantagepoint.
- Collaborates with the Accounts Receivable Manager on ad-hoc basis
- Supports fellow team members to ensure their efforts are successful. Acts in lead role capacity to assist the Accounts Receivable Manager.
PHYSICAL DEMANDS AND WORK ENVIRONMENT: The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- Employee is regularly required to stand, sit, or walk; use hands to finger, handle, or feel; reach with hands and arms and talk or hear; reach, stoop, bend, kneel, and/or crouch.
- May have to lift up to 40 pounds,
- Noise level in the work environment is usually quiet to moderate.
- This is a hybrid role (work from home/office), so the work environment will vary based on the incumbent's choice of workspace.
- Vision abilities required to perform this job include the ability to view and respond to visual and written materials via a computer screen.
The above job description is intended to describe the general nature and level of work being performed in the described position. This document is not intended to be an exhaustive list of all position duties and skills required of the individual classified in this position. ADDITIONAL COMPANY INFORMATION: The above Job Description is a written statement of facts describing the scope, responsibilities, and organizational relationships of this position as it is. It is intended to provide a clear picture of the position's role within the organization. This job description is subject to change as Providence Engineering and Environmental Group LLC evolves, and in no way implies that this description includes all the duties associated with this position. Job duties related to this position may be added/removed from the job description as needed. Providence Engineering and Environmental Group LLC depends on its employees to assess current positions and update position descriptions as duties change, responsibilities increase/decrease, technology improvements occur, or because of any other factors that may impact the success of such position. Providence Engineering and Environmental Group LLC is committed to diversity and is an Equal Opportunity Employer. All applicants and all employees will be evaluated based on their ability, competence, and performance of the essential functions of their positions. It is the policy of Providence Engineering and Environmental Group LLC to be non-discriminatory in all matters regarding the selection, recruiting, hiring, termination, promotion, transfer, work assignment, scheduling, compensation of employees, and any or all other terms and conditions of employment. The company does not unlawfully discriminate based on any applicable, legally protected classification or characteristics, including but not limited to race, color, religion, sex, gender identity, sexual orientation, national origin, veteran status, ancestry, citizenship, age, or physical or mental disability. Providence Engineering and Environmental Group LLC is committed to providing reasonable accommodations to employees and applicants with disabilities to the full extent required by the Americans with Disabilities Act (ADA). If you feel you need a reasonable accommodation pursuant to the ADA, you are encouraged to contact us at ...@providenceeng.com. Providence Engineering and Environmental Group LLC is an EEO employer - M/F/Vets/Disabled