Accounts Receivable SpecialistThe Accounts Receivable Specialist performs accounting and clerical tasks related to the efficient maintenance and processing of accounts receivable transactions. This position reports to the Accounting Manager and/or his/her designee.Key Roles and Responsibilities: (included, but not limited to)
- Timely prepare, post and e-mail customer invoices.
- Review AR aging and follow up with customers to collect outstanding balances.
- Timely post incoming and outgoing bank transactions.
- Timely and accurate preparation of wharfage calculation.
- Maintain Deferred revenue schedule.
- Research and resolve invoice discrepancies and issues.
- Correspond with customers regarding invoicing and balance inquiries.
- Support month-end close, including AR and deferred revenue account reconciliations and monthly revenue analysis.
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
- Establish strong working relationships within the business and with customers.
- Support external audit requests related to AR and revenue.
- Prepare monthly credit card report and journal entry.
- Perform other administrative duties as assigned.
Expectations:
- Enter, review and post customer invoices within 24 hours of receipt of invoice request by other departments.
- Ensure accuracy and completeness of services and fees invoiced.
- Ensure accurate and timely posting of bank transactions.
- Generate and distribute reports for management regarding past due Accounts Receivable on a weekly, monthly and quarterly basis.
- Ensure accuracy of AR and revenue reports and calculations (i.e. wharfage, deferred revenue etc.).
- Respond timely to all customer and internal inquiries.
- Log and report issues as identified from email or direct contact with customers and ensure timely resolution of issues and inquiries.
- Maintain contract summary spreadsheet and update when new customer contracts are executed,
- Ensure timely and accurate preparation of monthly AMEX report and journal entry by the 20th day of each month.
- Maintain excellent relationships with customers and logistics department.
- Other accounting and office administrative duties as assigned.
Job Qualifications (skills, attributes & knowledge required):
- At least 2 years of experience with full cycle Accounts Receivable; or recent graduate with Bachelor's degree in Accounting with at least 1 year of accounting experience, seeking an entry-level accounting career opportunity
- Efficient without sacrificing accuracy and attention to detail
- Solid knowledge of basic accounting principles
- Proficiency in Microsoft Office applications (including excel pivot tables)
- Experience with Microsoft Dynamics 365 BC (or NAV) is preferred
- Excellent verbal and written communication skills
- Excellent organizational, prioritizing and time management skills
- Must be able to obtain or possess a valid TWIC card
Position Details:
- Status: Non-Exempt, Hourly, Full-time employee
- Work Hours: 8:00 AM - 5:00 PM
- Location: 6630 Broadway Street, Galveston, TX 77554