Job Type Full-time Description Perrysburg, OH Are you a skilled in Accounting and looking to join a supportive, passionate team? We have an attractive opportunity for you! Sigma Technologies is a growing engineering and design firm with over 500 team members across 30+ states. For more than 25 years, our work for the power and telecommunications industries has helped create a positive impact in communities across the country. Our core values - Safety, Honesty, Truth, and Decency - fuel our culture. We are TeamSigma™. **To learn more about working at Sigma, visit our careers page and watch our video . **If you do not have Executive, or Senior-level Administrative experience, please refer to our other open positions: **While we may list our openings in multiple locations, you only need to apply to one as they are remote. Please note: This position is expected to work Monday-Friday 8:00 AM - 5:00 PM at our home office in Perrysburg, OH. WHAT YOU CAN EXPECT TO DO AS AN ACCOUNTS RECEIVABLE SPECIALIST AT SIGMA: Provides administrative management of the Accounts Receivable process company wide. This position frequently communicates with internal and external stakeholders, to ensure the accurate and on-time customer invoicing and payments. Some of the essential job functions
- Support the day-to-day accounts receivable activities.
- Correspond with project managers and other associates regarding new customer, job, and sales order setups.
- Maintain customer information and sales orders in the accounting system.
- Work jointly with project managers to generate accurate customer invoices with backup documentation.
- Send approved invoices to customers via email or upload to customer portals.
- Monitor incoming payments and post them to the account receivable ledger in a timely manner.
- Resolve discrepancies between customer payments and invoices.
- Communicate with customers, vendors and associates professionally.
- Track the aging of invoices and follow up with customers promptly on past due invoices.
- Prepare reports for management updating them on invoicing activity and collection status.
- Reconcile accounts receivable ledger with the general ledger.
- Ensure compliance with all applicable laws and regulations related to accounts receivable and accounts payable activities.
- Assist with month-end closing activities.
- Support accounts payable activities as needed.
- Other duties as assigned.
Competencies/Skills: Account Reconciliation | Accounts Receivables| Billing / Invoicing | Data Entry | Inquiry Research/Response | Payment Posting | Ad Hoc Reporting | Bookkeeping | Expense Management | Accounting Software | Microsoft Office Suite| Payment Entry | Problem Solving | Month-end Close | Requirements General Requirements
- Education requirements - High School Diploma, or equivalent is required. An Associate's degree in accounting or a related field is preferred
- Experience requirements - 3+ years of experience managing the Accounts Receivable process
- QuickBooks desktop or QuickBooks online experience a plus.
- Proficiency in office software (e.g., Microsoft Office Suite).
- Prioritizing, time management and organization skills to meet business needs and deadlines.
- Excellent written and verbal communication skills.
- Attention to detail and accuracy.
- Demonstrate good judgment and problem-solving skills.
- Ability to work independently and as part of a team.
- Professional demeanor-positive communication, team skills/cross functional cooperation.
- Available during the standard business hours of Monday - Friday 8:00 a.m. - 5:00 p.m. to provide onsite in person support.
- Dependable transportation and valid driver's license and insurance.
- Able to pass a background check/drug test/driving record check.
- Authorized to work in the United States.
Physical Requirements:
- Available to work in person during the core work hours of 8:00 a.m. to 5:00 p.m. during the week. Occasional evening and weekend work may be required as duties demand.
- Must be able to endure frequent, lengthy periods of sedentary work and sit for prolonged periods of time.
- Must be able to utilize a computer keyboard, computer monitor, and telephone for prolonged periods of time.
- Must have the physical ability to perform activities such as preparing and analyzing data and figures, transcribing notes, and viewing a computer terminal; these activities require close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
- Must have the physical ability to express or exchange ideas by means of the spoken word and convey detailed or important spoken instructions to other workers accurately, often in a group setting.
- Must have the ability to receive detailed information through oral communication, and to make the discriminations in sound.
This job advertisement should not be interpreted as all-inclusive. It is intended to identify the major responsibilities and requirements of a job. The individual may be required to perform job-related responsibilities and tasks other than those stated in this ad. This advertisement does not constitute an employment agreement between Sigma and the employee and is subject to change by Sigma as the needs of the organization and/or the requirements of the function change. Pay is commensurate with experience and education. Sigma is an equal opportunity employer and will not discriminate based on an employee's race, color, gender, sexual preference, gender identity, age, religion, national origin, disability, genetic information, veteran/military status, or any other classification protected by law. PM22