Admin Assist, LRC
: Job Details :

Job Title Admin Assist, LRC Job Description

The Administrative Assistant, LRC, is responsible for secretarial duties relative to the purpose of the Library and of the Learning Resource Center. The Administrative Assistant reports to the Assistant Dean of the Learning Resources Center.

Job Duties

1. Maintain an accurate and complete filing system.

2. Produce letters, reports, and minutes from rough drafts utilizing word processing.

3. Compose routine correspondence.

4. Monitor expenditures and update budget spreadsheets.

5. Process email, correspondence, and phone calls in an effective and efficient manner.

6. Prepare and process check requests, purchase requisitions, travel vouchers, and other required budget-related paperwork.

7. Maintain an effective working relationship with college personnel and students.

8. Become proficient in Banner as it relates to job duties.

9. Prepare equipment inventory and salvage documentation.

10. Monitor and report maintenance requests for the Learning Resources Center.

11. Become proficient with basic SIRSI software and library databases as related to locating research materials in the library.

12. Upgrade skill level and performance through Employee Development.

13. Operate copy, scanner, and fax machines.

14. Work night or weekend hours as needed.

15. Demonstrate exceptional adherence to work schedule and policies.

16. Collect, sort, and distribute campus LRC mail.

17. Hire and supervise LRC student workers. Prepare student workers' time cards.

18. Answer telephone for Assistant Dean of LRC.

19. Perform other duties as assigned by the Assistant Dean of the Learning Resources Center, Dean of Teaching and Learning, and/or Campus Vice President.

Mandatory Qualifications

(M1) Associate's Degree (or higher) in Business and Office Technology or a related field from a regionally accredited institution of higher learning and three years of secretarial experience; (M2) Training and/or experience in the operation of personal computers and proficiency in Microsoft Office, Outlook, Word, Excel, and PowerPoint software; (M3) Excellent communication and organizational skills.

Desirable Qualifications

(D1) Bachelor's Degree; (D2) Experience using Banner software; (D3) Experience working with college students in a community college setting.

EEO Statement

Mississippi Gulf Coast Community College is an Equal Opportunity Employer and welcomes students and employees without regard to race, religion, color, national origin, sex, age or qualified disability in its programs and activities. For further information, contact the Compliance Officer, P.O. Box 609, Perkinston, Mississippi 39573, telephone number 601-###-####, email address ...@mgccc.edu.

The College:

The Mississippi Gulf Coast Community College District serves a four-county area with three major campuses, the Community Campus and four centers including: Perkinston Campus, Perkinston, MS; Harrison County Campus, Gulfport, MS; Jackson County Campus, Gautier, MS. Additionally, Mississippi Gulf Coast Advanced Manufacturing and Technology Center, Gulfport, MS; Keesler Center, Biloxi, MS; West Harrison Center, Long Beach, MS; and George County Center, Lucedale, MS.

State and regional associations accredit Mississippi Gulf Coast Community College, and several programs are accredited nationally. Offerings include academic, technical degree, vocational skill and adult continuing education programs

Classification Staff

Posting Detail Information

Open Date 09/20/2024 Close Date Open Until Filled Yes Special Instructions to Applicants For more information on the position, please contact (Name, Address, Phone, and Email):

Dr. Terri Sasser, Assistant Dean of Learning Resources

Jackson County Campus

228-###-####

...@mgccc.edu