Admin Assist Rehab Admin EGH
: Job Details :

Summary* Reports to the Manager/Supervisor . Provides secretarial services to the directors and management staff including typing correspondence and memos, assisting with special projects/reports, performing routine mailroom duties and providing general assistance to the Manager/Supervisor. Also greets and directs visitors and serves as receptionist and switchboard operator as needed.MISSION, VALUES and SERVICE GOALS* MISSION: We deliver outstanding care, inspire health, and connect with heart.* VALUES: Trust. Respect. Integrity. Compassion.* SERVICE GOALS: Personally connect. Keep everyone informed. Be on their team.Patient Charts and Typing:*

Faxes patient evaluation/note to physician/insurance/case managers as appropriate. Copy goes to therapist.* Records in master log book, the date and patient evaluation/note turned in by therapist.* Maintains master patient chart.* Checks Medicaid numbers twice monthly to ensure all authorizations are obtained in a timely manner.* Alerts therapists when authorizations are about to end and make sure they are obtained in a timely manner.* Copies patient registration and evaluation to be sent to Medical Records for coding.* Proofs registration paper upon return from Admitting and returns for corrections.* Puts onset date, therapist initials and department code for reference for UDS referral.* Prepares Medicare certification for faxing to physician for signature before first treatment.* Types meeting minutes and special projects to be available for review within requested time.* Types out-patient psych letter for appropriate physician and mails out.* Maintains copies of typing masters for departmental use.Office Function:*

Prepares all out-patient charts for filing, discharging and sending to Medical Records for final processing.* Orders department supplies.* Notifies therapists, in a timely manner, when patients/orders arrive.* Maintains PTO/benchmark/payroll records for Rehab Director, Manager, Supervisor, and office staff.* Files all financial reports in appropriate books.* Makes sure all manuals are updated when new updates are received.* Sends all appropriate work orders through to appropriate departments; i.e. IS Help, Engineering, etc.* Inputs all UDS data from outpatient Rehab in FIM Ware.* Gives manager a report on how patients met or did not meet their goals while an out-patient.* Maintains the entire out-patient UDS system; prepares the forms prior to patient arrival at registration on the patient's first visit; prepares final papers for faxing; makes appropriate updates before the end of each quarter so final report can be prepared.* Enters patient charges daily for appropriate billing (Monday-Friday).* Verifies psych charges.* Discharges series out-patient charts so charts can be finalized and given to Medical Records for final filing.* Sends charts to HIM when 90 day roll-over occurs.Reception and Scheduling:*

Greets patients/visitors and directs to the appropriate area.* Notifies appropriate therapist of scheduled patients and appointment times and any schedule changes.* Registers in all patients and makes up appropriate charts.* Answers any questions patients/visitors might have or refers to appropriate department.* Directs any other visitors to the appropriate area of the hospital.* Looks up patient room number when asked to do so for a visitor.* Answers all phone lines for Rehab and takes action regarding forwarding to another party, scheduling, or taking messages for return calls.* Schedules out-patients for Rehab in PHS.* Gives appropriate preparation instructions to physician offices and/or patient for test preparation.* Appointments are scheduled when initial phone contact is made.* Notifies physician offices when a patient does not show.Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department:*

Completes other job-related duties and projects as assigned.ORGANIZATIONAL RESPONSIBILITIES* Associate complies with the following organizational requirements:*

Attends and participates in department meetings and is accountable for all information shared.* Completes mandatory education, annual competencies and department specific education within established timeframes.* Completes annual employee health requirements within established timeframes.* Maintains license/certification, registration in good standing throughout fiscal year.* Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department.* Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self.* Adheres to regulatory agency requirements, survey process and compliance.* Complies with established organization and department policies.* Available to work overtime in addition to working additional or other shifts and schedules when required.* Commitment to Beacon's six-point Operating System, referred to as The Beacon Way:* Leverage innovation everywhere.* Cultivate human talent.* Embrace performance improvement.* Build greatness through accountability.* Use information to improve and advance.Education and Experience* The knowledge, skills, and abilities as indicated below are normally acquired through the successful completion of a High School Diploma or equivalent. At least 1 year experience is required. One to two years previous experience as a medical secretary and medical terminology is preferred.Knowledge & Skills* Must have basic computer skills (keyboarding).* Able to operate all standard office equipment.* Must have experience with Microsoft Office products such as Word and Excel.Working Conditions* Works in hospital office and patient care environment.Physical Demands* Physical demands are light.* Intermediate sitting, standing and walking.