Optim Medical Center - Screven is seeking a full time Administrative Assistant for our Sylvania location. General Summary: A nonexempt, position responsible for assisting leadership with daily activities and projects. Essential Job Responsibilities:
- Provides administrative support to ensure efficient hospital operations.
- Maintains filing systems.
- Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
- Responds to emails and other digital queries and correspondence.
- Manages calendars for leadership, including making travel arrangements.
- Drafts and edits letters, reports, and other documents.
- Inputs and updates information in databases and spreadsheets.
- Prepares meeting agendas and takes meeting minutes.
- Coordinates logistics for meetings, including room setup and catering.
- Uses word processing and presentation software to create and edit documents.
- Operates and maintains office equipment, including printers, copiers, and fax machines.
- Researches as requested and compiles and summarizes information for reports or presentations.
- Works closely with other staff and supports other colleagues as needed.
- Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
- Ensures that deadlines are met and adapts to changing priorities.
- Presents a positive and professional image for the organization.
- Other duties as assigned.
Education: High school diploma or equivalent. Some college preferred. Experience: Minimum two years of administrative experience, preferably including one year with a health care organization. Performance Requirements:Knowledge:
Knowledge of organizational policies, procedures, and systems.Knowledge of office management techniques and practices.Knowledge of computer systems, programs, and applications.Knowledge of research methods and procedures sufficient to compile data and prepare reports.Knowledge of grammar, spelling, and punctuation.Knowledge of purchasing, budgeting, and inventory control. Skills:
Skill in taking and transcribing dictation and in the operation of office equipment. Abilities:
Ability to establish and maintain effective working relationships with other employees and the public.Ability to work under pressure, communicate and present information.Ability to read, interpret, and apply clinic policies and procedures.Ability to identify problems, recommend solutions, organize and analyze information.Ability to establish priorities and coordinate work activities. Equipment Operated: Standard office equipment including computers, fax machines, copiers, printers, telephones, etc. Work Environment: Position is in a well-lighted office environment. Mental/Physical Requirements: Involves sitting approximately 90 percent of the day, walking or standing the remainder.