Admin Assistant - Senior
: Job Details :

UPMC is excited to invite you to apply for the position of Administrative Assistant, Senior! This part-time role offers variable day shift hours from 8AM to 12PM, Monday through Friday, with minimal travel required. If you're looking to be part of a dynamic team and contribute to a supportive work environment, apply today and join UPMC!

Responsibilities:

* Provides input for presentations and department work, drafting materials based on supervisor's initial ideas.

* Develops and sends department correspondence, including meeting minutes and event notifications, on behalf of the department and department head.

* Plans and organizes conferences for the department and department head, ensuring all logistics are coordinated.

* Offers general administrative support to the department or group of professionals under minimal supervision.

* Maintains supervisor's calendar, proactively scheduling meetings, recommending venues, and ensuring meeting logistics are managed smoothly.

* Handles various accounting and budgetary tasks, including completing expense reports and managing financial documentation.

* Makes travel arrangements for the department head or team, ensuring all details are covered.

* Develops reports for executives or the department, analyzing complex data to identify trends and making recommendations to improve efficiency in administrative procedures and practices.

Qualifications:

Required:

* High school diploma or equivalent

* 5 years' experience in an increasingly responsible administrative support role

* Ability to perform advanced functions in word processing, electronic mail/calendar, spreadsheet, presentation and database software

* Ability to use applicable MS Suite products

* Advanced knowledge of business processes and procedures

* Working knowledge of accounting and financial principles and functions

* Ability to analyze data

* Ability to use discretion and independent judgment

Licensure, Certifications, and Clearances:

* Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran