Admin Assistant to the Director of Federal and Grant Programs
: Job Details :

Primary Purpose:Assist the Federal Programs Director in maintaining and managing budgets, placing and processing purchase orders, and maintaining compliance documentation for each of the federal programs.Qualifications:Education/Certification:High school diploma or GEDSpecial Knowledge/Skills:Effective organizational, file maintenance, communication, and interpersonal skillsAbility to use personal computer and software to develop spreadsheets, databases, and word processingKnowledge of basic accounting principlesMinimum Experience:One to three years of secretarial experience, preferably in public education environmentOne to three years accounting or bookkeeping experienceMajor Responsibilities and Duties:Records, Reports, and Correspondence1. Place and receive telephone calls and emails regarding assigned federal programs.

Perform varied word processing skills in the preparation of correspondence, forms, reports, applications, etc.

Prepare and process purchase orders for each program.

Keep accurate and up-to-date balances for each program and budget.

Maintain complete and systemic records of programs' financial transactions providing accurate and up to date balances for each program and budget.

Maintain a filing system for each assigned program.

Serve as a liaison between the LEA and private non-profit schools.

Assist curriculum specialists with Title I, II and III professional development activities as needed.

Ensures confidentiality when required.

Supervisory Responsibilities:NoneEquipment Used:Personal computer, printer, copier, multi-line phone and fax machine, and calculator.Working Conditions:Mental Demands/Physical Demands/Environmental Factors:Tools/Equipment Used: Standard office equipment including personal computer and peripheralsPosture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twistingMotion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reachingLifting: Occasional light lifting and carrying (less than 15 pounds)Environment: May work prolonged or irregular hours; occasional districtwide travelMental Demands: Work with frequent interruptions; maintain emotional control under stressOccasional districtwide and statewide travel; frequent prolonged and irregular hours.The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.