Location: Craigmont,ID, USA
ADMIN ASST 1 at Idaho Division of Human Resources in Craigmont, Idaho, United States Job Description ADMIN ASST 1 Posting Begin Date: 2024/08/26 Posting End Date: 2024/09/23 Work Type: Full Time Location: Craigmont, ID, United States Minimum Salary: 17.56 Maximum Salary: 17.56 Pay Rate Type: Hourly Description The Idaho Department of Lands (IDL) has one (1) opening for an Administrative Assistant 1 (AA1) position. This position is a full time benefitted position located at our Craig Mountain Forest Protection District Office in Craigmont, Idaho. This position is Grade H, additional information can be found at: State Employee Compensation Division of Human Resources (idaho.gov) (You must possess all the minimum qualifications below. Please make sure your resume and work history support this. Failure to do so, may disqualify you from being considered for this position. Example of Duties: This Administrative Assistant 1 position is responsible for Area non-resource program-specific administration duties. This position supervises one part-time Office Specialist. Specific duties, some of which may be delegated to the Office Specialist, include: CUSTOMER SERVICE: - Greet and direct visitors to appropriate Area staff member. - Answer routine questions and provide informational materials as requested. - Answer incoming phone calls, ask appropriate questions to determine customer's needs, and route calls to appropriate Area staff members FISCAL RELATED ACTIVITIES: - Review all office bills and code for payment. - Forward all invoices to the appropriate staff office (Coeur d'Alene or Boise) for processing payment. - Review purchase card transactions and ensure correct documentation and coding prior to Level 1 approval. - Serve as the Payroll/Benefits Coordinator for the Area - In the absence of the primary Supervisor, review of all employee time sheets to check for accuracy and correctness. - Maintain appropriate knowledge level needed to accurately answer employee questions related to payroll and benefits. - Prepare all bank deposits as required by policy. - Compile and process records related to the Department's Fire Management Program. GENERAL OFFICE SUPPORT: - Compose correspondence; create, review, and process documents and records as requested or provided by policy - Assist Area staff with seasonal hiring (e.g., provisioning/deprovisioning) - Assist Area staff when requested with document development (letters, reports, emails, etc.), review and suggest appropriate corrections prior to mailing - Ensure documents and files are organized, purged and/or filed as appropriate Maintain logs of use/costs for each vehicle assigned to the Area - Ensure adequate stocks of office supplies are ordered and maintained Ensure out-going mail is properly prepared and in-coming mail processed Create, process, and maintain Area fire business documentation SUPERVISION: - Provide supervision, mentoring, training, and professional development for the Office Specialist - Complete annual evaluation for the Office Specialist Minimum Qualifications: You must possess all the minimum qualifications listed below. Good Knowledge of: Office support functions include word processing, filing, composing a variety of business documents, and reception. Gathering and compiling data. Balancing and coordinating a workload for multiple projects. Desired Qualifications: Interpreting, applying, and explaining complex information such as Idaho AdministrativeCodes (IDAPA) pertaining to fire regulations, Idaho Forest Practices Act, and Lake Protection Act. Experience using spreadsheet and database software. Basic accounting experience to assist in developing budgets and processing and tracking expenditures. Two or more years' experience of administrative assistance experience in a professional office. Ability to exercise discretion and good judgement regarding confidential and sensitive department transactions. Knowledge of state and local government organization structure, functions, and decision-making processes. Certifications, Licensing, and relevant documentation must be uploaded with your resume in the attachments section of the application. Benefits: We have one of the Nation's best state retirement systems ( (PERSI) that offers a lifetime benefit. Excellent medical, dental and vision ( insurance- (full-time) employee only coverage for PPO $65/month for medical and vision & $11.80/month for dental. Generous vacation and sick leave accrual begin as soon as you start. 11 paid holidays a year. Paid parental leave. Multiple savings plans, optional 401K, and optional 457. Basic life insurance for employee and family Wellness programs Ongoing training opportunities An opportunity for student loan forgiveness ( And more ( Benefits may not be applicable for temporary or seasonal positions. Supplemental Information: EEO/ADA/Veteran's Preference: The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws. The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) ###-#### (TTY/TTD: 711), or email [email protected] . Preference may be given to veterans who qualify under state and federal laws and regulations. About IDL: Become part of an organization where you will work with dedicated people who are committed and skilled in managing and protecting Idaho's natural resources. The Idaho Department of Lands (IDL) believes in its employees and values stewardship, service, accountability and cohesiveness. Our goals emphasize our people and processes, financial stewardship, and customer focus. We strive for a culture in which leadership equips, entrusts and expects employees to make decisions in fulfillment of our mission. View our Strategic Plan here. Under the direction of the Idaho State Board of Land Commissioners (State Board of Land Commissioners 1,the nine-member board and staff that More ) , IDL manages more than 2.5 million acres of state endowment trust land under a constitutional mandate to produce maximum long-term financial returns for public schools and several other State of Idaho institutions. Leases and other contracts are used to authorize revenue generating activities such as timber harvest, grazing, farming, mining, commercial use, residential use, and conservation in a prudent and sustainable manner. Managing endowment trust lands (is only part of our story. We also protect public resources such as water quality, fish, wildlife habitat, and recreation on navigable waterways (, and ensure the protection of water quality and other resources by overseeing forestry and mining practices across all ownerships in the state. We To view full details and how to apply, please login or create a Job Seeker account