Title: Chief of Finance and OperationsReports to: SuperintendentStart Date: Established upon hireAbout Chelsea Public Schools:The Chelsea Public Schools (CPS) is a gateway school system that welcomes and educates all students and families. In CPS, we believe all children are capable of achieving their personal best by ensuring a safe and supportive environment for school and classroom environments. The school system educates over 6,200 students in 11 schools, including a pre-K-1st grade school, 4 elementary schools, 3 middle schools, a virtual school, and 2 high schools. CPS is a culturally responsive school district. We believe that students learn best when they are engaged in meaningful relationships that fosters and promotes high expectations and risk taking. We are a district of multilingual students where languages are an asset to student development and growth. More information about CPS can be found on our website at www.chelseaschools.com/cps.About the Position:The Chief of Finance and Operations is responsible for planning, directing, managing and overseeing District finance, operations, and administration including, but not limited to, preparation and administration of the annual operating and capital budgets, contract administration, grants management, facilities management, information technology, transportation, and food service. Employee is required to perform all similar or related duties.General Duties: Essential Functions
- Manages all Finance and Operations staff including contract administration, accounts payable and payroll, revenue administration, grants management, facilities management, information technology, food services, and risk management. Ensures that each is operating efficiently, effectively and in accordance with applicable statutes, bylaws, codes and/or accepted practices.
- Trains, directs, evaluates, and disciplines personnel in Finance and Operations in accordance with state and federal laws and District policies and procedures.
- Leads the integration of the District's annual goals and initiatives into the development and implementation of the annual operating budget.
- Tracks and forecasts expenditure and ensures that District spending remains within budget, and funds are utilized to enhance learning.
- Develops and oversees the timely implementation of annual District capital improvement plan and budget. Oversees major school construction/renovation efforts including managing the Massachusetts School Building Authority (MSBA) application, construction, and reimbursement process and identifying/securing additional funding in support of capital projects.
- Ensures that all schools are cleaned, maintained, and secured in a condition that provides a positive learning environment.
- Identifies resources needed to meet District information technology needs, supervises deployment throughout District, and ensures maintenance and continuous revitalization of supporting infrastructure through creation and implementation of multi-year long term information technology plan.
- Supervises the provision of school security, including working with school security and facilities staff to ensure that effective school safety response procedures are in place and utilized.
- Oversees the provision of safe and timely transportation services.
- Supervises self-funded operation of school nutrition program and develops collaborative relationships with relevant stakeholders to align goals and objectives of Healthy Chelsea, a community based health organization, with school department food service program.
- Supports the Superintendent by developing and implementing administrative policies, preparing financial reports, and working on other projects as required.
- Acts as primary liaison with City departments involved with procurement, auditing, benefits, as well as Treasurer and City Manager's offices, to ensure that schools receive timely and adequate support.
- Performs other job-related duties as assigned by the Superintendent.
Qualifications Required:
- Education
- Bachelor's Degree in finance, accounting, business administration, or a related field.
- MBA (preferred) or Master's Degree in a relevant area such as educational administration, public administration, or finance.
- DESE licensed as School Business Administrator, or ability to obtain within 6 months of the position.
- Experience
- Minimum of five plus years of leadership experience. School business leadership preferred.
- Exemplary performance and demonstrated leadership in finance and operations.
- Experience in financial management, budgeting, financial planning, and analysis.
- Experience in school finance, managing finances in a nonprofit, and/or governmental organization.
- Experience in operations management, including oversight of facilitites, transporation, and food services, is a plus.
- Key Skills
- Financial acumen, analyticial skills, knowledge of school funding, and operations and management.
- High level of interpersonal skills, with the ability to collaborate and communicate effectively with groups and individuals.
- Proven ability to work as part of a leadership team.
- Knowledge of compliance and strategic planning.
- Strong organizational skills.
- Ability to work in high pressure situations.
- Bilingual Spanish (preferred)
- Such alternatives to the above qualifications as the Superintendent may find appropriate and acceptable.
Terms: This is a full-year position, 40 hours per week and 52 weeks per year, with paid sick, personal and vacation leave and holidays. Monday-Friday 8:00AM-4:00PM with additional evening hours as required to complete required job duties. Commensurate with degrees and experience. The Chelsea Public Schools District is an equal opportunity employer committed to recruiting, appointing, assigning, training, evaluation and promoting personnel on the basis of merit and qualifications, without regard for race, color, national origin, sex, religious affiliation, age, ancestry, marital status, handicapping conditions, gender identity, sexual orientation or any other applicable unlawful discriminatory standards. (Title VI & Title VII of Civil Rights Act of 1964. Title VII & Title VIII of the Public Health Services Act, Title IX of the Education Amendments of 1972, as well as other relevant federal and state laws).