Admin Officer 3
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Apply for Job Job ID 74104 Location Sacramento Full/Part Time Full Time Add to Favorite Jobs Email this Job Job Summary

Under the direction of the Associate Vice Chancellor for Health Sciences Development and Alumni Relations, this position provides analytical support of the campaign related activities for UC Davis Health including SOM, Cancer Center and Neuro/Eye Sciences through developing and implementing systems/processes to track campaign progress as it relates to major and principal gift projects. Additionally, this position provides the following: Strategic leadership to the UC Davis Health Campaign Board, leading and developing strategic plans and managing these plans in a manner consistent with professional standards and campus protocols, helping volunteers build effective volunteer boards as well as develop a pipeline for UCDH Board Members and Foundation Board Trustees. This position designs board meetings, activities, and events to strategically highlight UCDH campaign priorities. In partnerships with HSDA AVCs, develops and executes board succession plans and retention strategies. Partnering closely with UCD Foundation Board Secretary and other DEVAR staff members, this position works closely with the Director of Volunteer Engagement and others to: ensure synergies and cohesion between the Foundation Board and the UCDH Campaign volunteer boards, clearly communicating the UCDH visions/goals and expectations and ensuring alignment with the vision of UCDH and HSDA. Strategically develops a pipeline for Trustee candidates, identifying potential Trustees from the UCDH unit boards. Cultivates and recruits new representatives from units boards to serve on the Global Campaign Leadership Council (GCLC). Maintains relationships with outgoing campaign board members and develops personalized, ongoing volunteer plans. Develops UCDH and HSDA wide protocols for identifying, recruiting and orienting volunteers. Partners with and leads discussions with AVCs, development directors on board recruitment, board structure and programming. Manages programmatic planning activities and actively track/report on annual goals and outreach activities. Strategically develops annual plans for board meetings and related activities, including and not limited to an annual board retreat and educational seminars, to maximize engagement and philanthropic support.

Apply By November 13, 2024 at 11:59 pm

Minimum Qualifications

For full consideration applicants are encouraged to upload license and/or certification if required of the position.

• Bachelor's degree or equivalent work experience / training
• Minimum of 3-5 years of progressive development experience in a complex organization.
• Experience in programmatic and analytical support at the executive level.
• Demonstrated experience in gathering, researching, and analyzing information and recommending or implementing appropriate solutions.
• Proven experience in the full spectrum of Development including gift policies, cultivation, donor recognition, support group management and administration.
• Proven experience using public relations practices to provide direction to special programs for outreach to prospective and continuing donors.
• Computer software experience (Word, Excel, Lotus Notes, Outlook, PowerPoint, etc.).
• Knowledge of the dynamics of fundraising and the concepts of Development
• Proven advanced analytical skills to evaluate information, procedures, or situation, to define a problem or objective, identify relevant concerns, recognize alternatives, and formulate logical and objective conclusions.
• Ability to develop strategies and plans to identify and cultivate prospects and steward donors.
• Exceptional written and oral communication skills to prepare reports, summaries, correspondence, briefings, personalized letters, and other materials to dialog clearly and effectively in conversation and at meetings.
• Proven ability to prioritize assignments and departmental needs and to meet deadlines.
• Ability to make sound independent judgments and complete tasks with minimal direction.
• Demonstrated success in recruiting and working with volunteers.
• Proven excellence interacting successfully with high level donors, prospective donors, executives, faculty staff and community members.
• Experience providing strong customer-oriented service and assistance.
• Proven success in organizing and implementing executive level meetings and special events.
• Strong sense of ethical conduct and demonstrated ability to maintain confidentially in all matters including those relating to sensitive donor relations issues.
• Demonstrated understanding of the philosophy of quality service and group process with proven aptitude for working as part of a team.
• Ability to communicate extensively and persuasively to be collaborative, facilitative and to accomplish goals in a timely manner.
• Demonstrated ability to maintain confidentiality in all matters including those relating to sensitive donor relations issues.
• Demonstrated exceptional administrative, organization and project management skills. Ability to multi-task and work with changing priorities.
• Strong detail and results driven orientation, follow-through and reliability to complete tasks within assigned timelines. Advanced technical computer skills to produce spreadsheets, reports, presentations, project calendars, correspondence, and templates.
• Team building skills with the ability to establish on-going relationships. Ability to exercises discretion and independent judgment in decision making, having the ability to make independent choices and make recommendations.

Preferred Qualifications

• Experience participating in major fundraising efforts, ideally a major comprehensive campaign, in a hospital, college, university, non-profit organization, or other large complex institution.
• Experience with Advance (AIS), PowerBI, Aggie Travel, DaFis, Aggie Buy preferred.

Key Responsibilities

• 55% - Campaign Analyst
• 20% - Campaign Board Management
• 15% - Project Management/Reporting
• 10% - Donor Relations

Department Overview

UC Davis has embarked on the public phase of a comprehensive fundraising campaign with a goal of $2 billion, UCDH is responsible for one-fourth of that goal or $500 million. Development and philanthropy continue to grow at UC Davis Health at a remarkable pace with our fundraising success doubting over the past five years.

POSITION INFORMATION

• Salary or Pay Range: $2,873.56 - $5,195.40
• (department budgeted $80k to $90k)
• Salary Frequency: Biweekly
• Salary Grade: Grade 22
• UC Job Title: ADMIN OFCR 3
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift Hours: Mon-Fri 8-5
• Location: Broadway Building (HSP072)
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• Hybrid/Remote/Onsite: This position is hybrid (mix of on-site and remote work)
• THIS IS NOT AN H-1B VISA OPPORTUNITY

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page. If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: * High quality and low-cost medical plans to choose from to fit your family's needs * UC pays for Dental and Vision insurance premiums for you and your family * Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave * Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement * Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement * Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement * Access to free professional development courses and learning opportunities for personal and professional growth * WorkLife and Wellness programs and resources * On-site Employee Assistance Program including access to free mental health services * Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage * Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles * Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here * UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Special Requirements

• This is a critical position, as defined by UC policy and local procedures, and as such, employment is contingent upon successful completion of background check(s), including but not limited to criminal record history background check(s)
• This position is designated as a mandated reporter under CANRA and UC policy, and employment is contingent on compliance with applicable policies, procedures and training requirements

Diversity, Equity, Inclusion and Belonging

At UC Davis, we're solving life's most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don't just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here. As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California, Davis is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status. For the University of California's Affirmative Action Policy, please visit: For the University of California's Anti-Discrimination Policy, please visit: Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don't meet all the requirements? We still encourage you to apply! #YouBelongHere