Salary: $18.76 - $23.45 HourlyLocation : 800 W University Parkway, OremJob Type: Part-Time StaffJob Number: FY2503564Division: VP Academic AffairsDepartment: Academic AdministrationOpening Date: 11/06/2024Closing Date: 11/18/2024 11:59 PM MountainRequired Documents Needed to Apply: ResumeApplicant Support: 1-855-###-####...@schooljobs.comPosition Announcement Join Utah Valley University as a part-time Registration Administrative Assistant and play an essential role in supporting the international programs team. In this position, you'll work under the guidance of the Chief International Officer, handling a wide range of administrative tasks that are crucial to the smooth functioning of the department. This role offers the opportunity to leverage and build specialized skills in a dynamic, fast-paced setting where your attention to detail and organizational abilities will be highly valued.As an Administrative Support III, you'll engage in tasks that require both precision and the capacity to manage information efficiently, contributing to meaningful projects that support students and enhance departmental operations. If you're looking to grow your administrative expertise and be part of a team dedicated to fostering international education, this role offers the ideal environment to advance your skills and make a tangible impact on students' academic journeys.Join UVU and be part of a vibrant community that values your support and contribution to its mission of enriching lives through education.Summary of Responsibilities
- Coordinates the preparation and submission of monthly newsletter, reports, and publications. Daily collaboration with the Office for Global Engagement team and student leadership programs providing support on department projects, goals, strategies, initiative, training, etc. Office for Global Engagement knowledge base for all inquiries and functional operations.
- Informs students, faculty, and public of departmental and university services available; handles incoming calls and walk-in traffic; provides correct and accurate information. Maintains security and confidentially in all department administrative support duties. Specialized in record keeping and database management, including: department procedures and decisions, internal team records, etc. Coordinating meetings,/events such as all staff meetings, student leadership trainings, annual retreats, department meetings, etc.
- Performs advanced and confidential administrative support duties, including composing routine correspondence, meeting minutes, and obtaining factual information requiring knowledge of policies/procedures of both assigned and work related areas. Completing detailed monthly and semester reports and working with campus departments and faculty to oversee international travel operations and programming.
- Supports global initiative events and performs miscellaneous job related duties as assigned.
Qualifications / Licenses / Certifications Graduation from an accredited institution with a bachelor's degree or any combination of education and/or experience totaling four years.Preferred QualificationsBachelors Degree in English with an emphisis on technical or cretive writing Knowledge / Skills / Abilities Knowledge
- Knowledge of creative writting, editing and publishing,
Skills
- Skills in office methods, techniques, practices and procedures.
- Skills in the use of computers and computer software applications, including word processing, e-mail, photoshop and databases.
- Interpersonal and problem-solving skills.
- Skills in record management
Abilities
- Ability to perform a variety of administrative support duties with minimal supervision.
- Ability to follow oral and written procedures and instructions.
- Ability to communicate effectively, orally and in writing.
- Ability to meet and work with people of diverse backgrounds.
- Ability to coordinate and assist in the preparation and monitoring of departmental financial transactions.
- Ability to work independently on a multitask level.
- Ability to prioritize and follow projects through to successful completion.
EEO Statement:UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.Utah Valley University's dedication to exceptional care offers quality service and benefits to employees while staying committed to meeting the needs of a diverse workforce.Although part-time and adjunct (less than 30 hours per week) employees are ineligible from the full-time employee benefits package, the university is pleased to offer the following:
- Undergraduate tuition remission benefit:
- Part-time: waives 100 percent of tuition and general student fees for up to 3 credit hours or 1 course after 6 consecutive months of employment and a minimum of 480 hours worked (dependents do not qualify)
- Adjunct: waives 100 percent of tuition and general student fees for one course per semester in which there is an active teaching assignment at the university (dependents do not qualify)
Access to the Employee Assistance Program (EAP) Access to Campus Recreation and Wellness Exclusive cash rewards through Utah Community Credit Union's (UCCU) branch on UVU's campus when becoming a member01 What is your highest level of education?
- High School or equivalent
- Associates
- Bachelors
- Masters
- Ph.D.
- Ph.D. (abd)
- Juris Doctorate
02 How many years of experience do you have in this type of position?