Administrative Aide
: Job Details :

We are currently looking for a Full Time Administrative Aide to join our Area of Youth Support team located at the Youth & Family Building working .Summary:Provides administrative support and acts as the first point of contact for citizens.Responsibilities:* Assists with all aspects of travel arrangements- Coordinates travel arrangements- Prepares and processes travel requests, travel claims and check requests* Develops and performs detailed administrative tasks and functions to assure an accurate and timely flow of information needed for prudent administrative decisions* Assists with organizing the planning process for strategic growth of all current and developing programs, inclusive of planning, implementation and expansion of programs and services, as well as other entities within the department* Manages and orders office inventory, equipment, uniforms and other operational supplies* Creates and submits requisitions according to departmental needs* Maintains files, logs, and records* Assists as directed in budgetary expenditures* Creates and maintains the scheduling of division vehicle maintenance* Assists with the composition and preparation of routine correspondence, drafts, and narratives* Completes data entry application information for people wishing to apply over the phone* Answers the phone, transfers calls, takes messages and screens calls per guidelines for areas served* Provides first class customer service - courteous and helpful to all internal and external customer types- Greets and engages with a smile- Determines and meets needs- Seeks positive experience and outcomes- Answers questions in a courteous and professional manner- Partners with internal and external services as needed to ensure appropriate referral is made* Completes all training and development requirements and participates in continuing education opportunities* Works in a collaborative and supportive manner to support the productivity and safety of the work area, team members and customers of all types- Shares responsibilities for maintaining adequate supplies and equipment- Maintains general upkeep of work area and maintains a safe environment- Observes and addresses potential environmental hazards and risks- Maintains and promotes professionalism- Punctual and consistent in meeting start time, work schedule, attendance and other assigned work time metrics- Adheres to Chickasaw Nation dress code standards- May provide break coverage for others as assigned- May augment staff in other areas as needed based on staffing and needs ratio in regularly assigned unit* Maintain knowledge of and follow all laws, rules, regulations, policies and SOPs for assigned area, e.g. MICS, TICS, hospital standards, health codes, food sanitation, accounting principles, etc.* All other duties as assignedCompetencies:Essential:* Follow instructions, written or oral * Adhere to all scheduling and attendance requirements* Honesty, truthfulness, reliability, accountability* Read, understand and apply regulations and policies* Understand Native American culture and tribal programs* Knowledge of clerical and administrative procedures* Communicates verbally with team, departments, guests and management* Writes effective communications with team, departments, guests and management* Keeps written recordsSkills:Essential:* Basic Computer skills* Developing and basic proficiency skills in Excel* Must be familiar with the MS Office Suite of products* Printers and scannersExperience:Essential:* No prior experience required.Education:Essential:* High School, GED or EquivalentCredentials:Essential:* Pass general background check* Standard Driver's LicenseWorking Conditions:Essential:* Customer service* Works in an office setting* Organized* Team-oriented* Computers, printers, phones* Communications phone, computer* Communications written, verbal* Communication with groups* Effective work relationships inside and outside organization* Pass pre-employment drug test* Sometimes bend, kneel, stoop, push, reach* Use computer up to 75% of shift* Sometimes lift and or carry up to 25 lbs* Sitting up to 75% of shift* Day shift