Salary: See Position Description Location : Pittsburgh, PA Job Type: CS Exempt, Full Time Job Number: 24-AAPR-01 Department: Parks & Recreation Opening Date: 10/08/2024 Closing Date: 10/28/2024 4:00 PM Eastern FLSA: Exempt Bargaining Unit: 01 POSITION SUMMARY Assists the Director and others in the department by serving as a liaison to assigned departments and to the public. Department: Parks and Recreation Salary: $51,331 per year. Posting Type: Announcement Union: This is a non-union position. Civil Service Classification: Exempt REQUIREMENTSGeneral Application Requirements: You must submit or show proof of all of the following at the time of filing your application (unless otherwise indicated below) or your application will be disqualified. Disqualifications based on any of these General Application Requirements are not subject to a Civil Service appeal.
- Applicants must submit a complete application including education, work experience, a resume (if applicable) and completed supplemental questions.
- Pennsylvania Act 153 Clearance prior to appointment.
- Applicants must become residents of the City of Pittsburgh prior to employment and remain a resident throughout employment.
- Click to view a map of City of Pittsburgh neighborhoods.
- Applicants must obtain a CPR, First Aid Certificate within six (6) months of hire date and maintain throughout employment.
NOTE: The City of Pittsburgh, as a matter of policy, conducts pre-employment and promotional background investigations on all candidates being considered for positions. The background investigation includes but is not limited to criminal background, driver's license and City of Pittsburgh real estate tax payments. Candidates may be disqualified from consideration for employment based on the results of their background investigation (as it relates to the job for which the applicant is being considered). Qualifying Requirements: Your City of Pittsburgh application will be reviewed and your work experience and education/training will be evaluated to determine if you meet the qualifying eligibility requirements listed below for this position. You will be sent an eligibility letter regarding your eligible/ineligible status.
- WORK EXPERIENCE: The application must clearly show three (3) years of full-time experience in performing administrative and research duties. (Less than full-time experience will be calculated on a pro-rated basis.)
- EDUCATION/TRAINING: High School or GED Equivalency.
- EQUIVALENCY: None permitted for this position. Therefore, no education/training and or work experience may be substituted toward the qualifying requirements listed above.
CIVIL SERVICE EXAMINATIONSCivil Service Examination(s): If you meet the qualifying requirements listed above, you will be sent a letter of admission (when applicable) for the following examination(s). You must pass the written and/or performance examination(s) in order to have your name placed on the official Civil Service eligibility list for this position. Candidates who receive job offers must pass a medical examination (when applicable) prior to start date.
- Written: None required for this position.
- Performance: None required for this position.
- Medical: None required for this position.
POSITION DUTIES
- Maintains the Director's schedule. Sets up meetings for the Director using the online calendar scheduling system.
- Assists with the entry of bi-weekly payroll for the department using the City's Ceridian Payroll program.
- Files the necessary paperwork for the administrative office which includes letters, personnel information, etc.
- Responds to concerns from the general public via in-person engagements, phone calls and/or email and 311 submissions.
- Serves as information source for Citiparks staff and outside agencies, organizations, the public, etc.; coordinates special projects as assigned.
- Connects customers/residents to the appropriate Citiparks program areas and other internal City departments and coordinates timely answers to customer requests, deploying customer friendly/focused responses.
- Prepares correspondence and other written responses to complaints and questions from the public on behalf of the Director.
- Coordinates, conducts and/or attends meetings with the public, community groups, assigned departmental staff and other entities regarding departmental projects, city services, activities, etc.
- Represents the Director and/or Assistant Directors on committees and at public functions and meetings as assigned.
- Provides clerical support for Director, or Assistant Directors and other Citiparks staff members.
- Handles phone and written correspondence. (Postal, mail and e-mail).
- Creates and maintains databases and documents research for Community Services.
- Performs a variety of record keeping tasks for City, state and federally funded programs, as assigned.
- Manages area of responsibility in strict accordance with applicable laws, regulations and established policy including union agreements to ensure fair and standardized treatment of employees.
- Performs activities and functions of related lower-level personnel as assigned or required.
- Performs other related tasks and duties as assigned or required.
Click here to view the full job description including knowledge, skills, and abilities and working conditions for this position. Locate and click on the position title to view the complete job description. Full-time City employees receive a comprehensive benefit package including:
- Health, Dental and Vision Benefits
- Pension
- Voluntary Deferred Compensation Plan
- Tuition Reimbursement
- Paid Holidays
- Paid Vacation
- Personal Days
(Benefits may be modified based on collective bargaining unit terms.) 01 All City of Pittsburgh positions require you to be a City resident. If you are not already a City of Pittsburgh resident, are you willing to relocate?
- N/A- I am already a City of Pittsburgh resident.
- Yes, I AM willing to relocate (prior to my start date) if I am selected to fill this position.
- NO, I am NOT willing to relocate (prior to my start date) if I am selected to fill this position.
02 Did you read and understand that Pennsylvania Act 153 Clearances are required prior to appointment?
03 Please describe your education below.
- I possess a high school diploma or GED.
- I possess an Associate's degree.
- I possess a Bachelor's degree and/or higher education.
04 Please describe your experience below.
- I possess three (3) years of experience performing administrative and research duties.
- I possess two (2) years of experience performing administrative and research duties.
- I possess one (1) year of experience performing administrative and research duties.
- I do not possess experience performing administrative and research duties.
05 Did you read and understand that you must obtain CPR, AED and First Aid Certificates within six (6) months of date of hire and maintain throughout employment?
Required Question