Administrative and Finance Coordinator, Accounts Payable Mgr
: Job Details :

Job Title: Administrative and Finance Coordinator / Accounts Payable Manager Reports to: Finance Director Grade and Salary Range: Grade 16, Step 6 to 8, $ $66,911 to $69,490 FLSA Classification: Exempt Prepared Date / Updated Date: February 2022; Updated: 6/24; Updated 10/24Job Summary:Provides accounting and administrative support to management and the Council staff through conducting and organizing duties and activities including receiving and handling of information. Oversees Accounts Payable process.Essential Duties and Responsibilities:Fiscal managementAccounting System -Input Cash Receipts.Prepare Journal Entries as needed.Accounts Payable:Input Accounts Payable for outside vendorsMaintain and communicate the Accounts Payable schedule for all Abila usersApprove all AP sessions from other Abila usersPrint AP checks and process all AP paymentsReconciliationCompute, classify, and record numerical data to keep financial records complete.Perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, and calculations pertaining to business transactions recorded by other staff.Manage day to day grant fund expenditures including funding for individual training accounts.Manages and reconciles grant files for audit purposesPerforms reconciliation for numerous TCC accounts Including Workforce Participant training accounts and provide detailed records for reportingAudit accounting records for accuracy and compliance with federal and state regulations and organization policies.VouchersCompletes all vouchers for recurring payments.Verifies completeness of vouchers created by other staff members.Verifying the accuracy of invoices and other accounting documents or records.Verifies grant funding is adequate for voucher payment.FilingMaintains A/P Files in Secure Location.Responds to staff and vendor inquiries regarding invoices/vouchers.Develop and maintain an organization system for record retention of items located on site.TCC Credit CardsMaintains log and creates Credit Card spreadsheet (excel) for each billing cycle.Creates vouchers and enters data into the ABILA accounting system.Office Management and SupportProfessionally received telephone calls.Adept at using all features of the telephone system and voice mail.