Administrative Assist
: Job Details :

Administrative Assist

• Answer phone, take and deliver messages
• Process mail and ship items as needed
• Scan/copy/file documents in accordance with company practices
• Write cover letters, transmittal letters and emails of correspondence
• Maintain executive's appointment schedule
• Book air travel, lodging, ground transportation and dining reservations
• Expense tracking and reimbursement requests
• Assist executive with transmittal of yearend financial reports to various parties with a security interest
• Plan, organize, setup of various specialty meetings/luncheons; cleanup
• Coordinate and create agenda for site tours, map most efficient route for tour
• Keep executive on time with important tasks and deadlines
• Word processing/dictation of proposals, letters of intent, RFP's, etc.
• Pickup and deliver items/documents as necessary
• Other administrative and clerical duties as necessary
• Protect operations by keeping information confidential
• Help executive restore work-life balance and free to focus on what is most important
• Always on and ready to assist at any time. This can include late nights, early mornings, weekends, and errands as requested.
• Maintain highly organized and confidential files
• Assist executive with minimal personal matters
• Assist tax manager with collection of tax work
• Personal finance bookkeeping including accounts payable and receivable and reconciliation of accounts
• Assist executive with homeowners and vehicle insurance matters
• Household management as needed
• Assist Front desk as needed
• Endeavor to perform any task asked of

SKILLS

• Accountability
• Time management
• Ability to multitask
• Attention to detail
• Interpersonal skills