Administrative Assistant 1/ Administrative Assistant Trainee 1/2
: Job Details :

Eligible for appointment from the Administrative Assistant 1 / Administrative Assistant Trainee list, OREligible for reappointment or transfer into the Administrative Assistant 1 / Administrative Assistant Trainee position, OREligible for promotion from the Office Assistant 2 (Keyboarding) position, ORFor Administrative Assistant 1 - Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation,Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.For Administrative Assistant 1 Trainee - Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.Duties Description The Administrative Assistant serves as a member of a small HR/Payroll team committed to providing high quality, confidential services to the SUNY Cobleskill campus community. The incumbent will be responsible for performing a variety of functions including composing correspondence, assisting with onboarding, maintaining personnel files, providing support to the CDO in recruitment efforts, and supporting the Director of Human Resources and Affirmative Action with ad hoc projects. The Administrative Assistant works with private and sensitive information concerning employees and the utmost discretion and confidentiality must be maintained.Duties and Responsibilities Include, but not limited to:Providing quality customer service to everyone who enters the HR/Payroll OfficePhones, email, mail and newsletter correspondence for the officeMaintaining personnel files and filingData entry for benefitsProcessing requisitions in Interview ExchangeAdministering DOT random drug testing quarterlyAssisting with on-boarding and off-boarding administrative responsibilitiesSchedule appointments and maintain calendars of the officeProcess background checks and volunteer paperworkPrepare new employee orientationsMaintain training recordsSupport Events with Employee Recognition CeremonyServe as the liaison with Vector SolutionsCoordinate and support biannual benefits fairsMake room reservations for candidatesMake on-campus room reservations for eventsProvide employee lists to the unions and training vendorsCross-train to be a back-up for student payrollAdditional Comments To apply visit Some positions may require additional credentials or a background check to verify your identity.Name Nicole Field Telephone 518####### Fax Email Address ...@cobleskill.edu AddressStreet 106 Suffolk Circle City Cobleskill State NY Zip Code 12043 Notes on Applying The application review process will begin immediately and will continue until a suitable candidate is found. Priority is given to applications submitted by November 19, 2024.A complete application consists of the following:1. Letter of application, addressing qualifications, position responsibilities, and college values 2. Current CV or Resume3. Names, emails and phone numbers of at least three professional references, preferably former supervisors