Location: Ahsahka,ID, USA
Description
Idaho Department of Fish and Game Opportunity
SPECIAL NOTIFICATION: This position is exempt from classified state service and the rules of the Division of Human Resources and the Idaho Personnel Commission. This job announcement will now remain open until the position hasbeen filled. Applications will be periodically reviewed as they are received. Applicants are encouraged to apply and submit their applications as soon as possible.
The Idaho Department of Fish and Game is seeking an Administrative Assistant 1. This position will be located at our Clearwater Fish Hatchery located in Ahsahka, Idaho. This is a year-round temporary benefited position expected to work up to 30 hours per week.
Why IDFG? We are a premier natural resource agency dedicated to preserving, protecting, perpetuating, and managing Idaho's fish and wildlife for this great state. We are committed to creativity, innovation, and excellence as we cultivate opportunities for our customers to engage with our natural resources and become resource stewards for future generations. We are highly dedicated to our mission, committed to our team, and we know how to balance work/life commitments while loving the work we do.
What We Offer:
* Excellent medical, dental, and vision insurance
* Participation in one of the Nation's best state retirement systems
* Generous vacation and sick leave accrual that begins as soon as you start
* Eleven paid holidays in a year
* Eight weeks of Paid Parental Leave
* Multiple saving plans-optional 401k and 457 plans
* Group Life Insurance/Disability Insurance/Supplemental Life Insurance - state provided basic life insurance coverage and affordable supplemental plans
* Public Sector Student Loan Forgiveness (eligibility requirements may apply)
* Employee Assistance Program - confidential support, information, and resources for all of life's challenges
* State and Department Wellness Programs
* Ongoing training opportunities
* Potential flexible work schedule
Responsibilities:
* Provide administrative support and coordination for all hatchery and IDFG staff.
* Greet visitors and vendors.
* Perform administrative tasks, including filing, scanning, and photocopying.
* Answer telephones and respond to inquiries via telephone or email.
* Code invoices and submit to Accounts Payable.
* Assist with purchasing.
* Book conference room for meetings and trainings.
* Write emails and memos.
* Implement and/or develop office procedures and record systems as needed.
* Order and maintain supplies.
* Document financial information.
* Organize and distribute messages.
* Prepare and mail outgoing correspondence.
* Maintain confidential department files/records.
* Maintain staff phone lists and emergency contacts.
* Prioritize and maintain temporary staff hiring paperwork and training.
* Assist all staff with Luma log in, timesheets, and training.
* Special projects as assigned.
Minimum Qualifications: (These qualifications are required.)
* Good knowledge of office support functions including word processing, filing, composing a variety of business documents and reception.
* Good knowledge of gathering and compiling data.
* Good knowledge of balancing and coordinating a workload for multiple projects.
This position requires the following:
* At least one year of work experience performing a wide variety of secretarial support functions; OR formal training consisting of successful completion of an 18-24-month office administration course of study beyond high school. This coursework should have resulted in an Associate (A.A.) degree or equivalent to be qualifying. Work experience should consist of performing a wide variety of secretarial support functions as the predominant responsibility of the job. The intent is that this be full-time work (at least 35 hours per week). Two years of experience working 20 hours per week equates to one year of work experience.
* At least six months of work experience with responsibility for answering business phones, greeting visitors, and screening callers for further access to staff. The intent is that this be full-time work (at least 35 hours per week). Two years of experience working 20 hours per week equates to one year of work experience.
* At least one year of work experience gathering information from a variety of sources to collect and compile requested information and required good knowledge of services, operations, or programs. The intent is that this be full-time work (at least 35 hours per week). Two years of experience working 20 hours per week equates to one year of work experience.
* At least one year of office work experience which required balancing, coordinating, and setting priorities for multiple projects with varying deadlines, or for multiple supervisors. The intent is that this be full-time work (at least 35 hours per week). Two years of experience working 20 hours per week equates to one year of work experience.
* At least one year of office experience using word processing software to format a variety of business documents; OR have recent word processing training coupled with at least six months of experience performing word processing in a business office setting. The intent is that this be full-time work (at least 35 hours per week). Two years of experience working 20 hours per week equates to one year of work experience.
* At least one year of office experience which required composing and editing a variety of business documents on a regular basis; OR successful completion of at least one college-level English composition or business English class and at least six months of experience composing business documents. The intent is that this be full-time work (at least 35 hours per week). Two years of experience working 20 hours per week equates to one year of work experience.
The ideal candidate will have a strong interest in serving the mission of the Idaho Department of Fish and Game, and will have knowledge and an appreciation for hunting, fishing, and trapping activities. Additional consideration may be given at the time of interview to candidates who have some knowledge or experience in hunting, fishing, and trapping. Please be sure to describe your knowledge and/or experience within the resume section of your application.
To learn more about the Idaho Department of Fish and Game, please see the following:
* (Video) Idaho Fish and Game - We Make It Happen
Thank you for applying with the Idaho Department of Fish and Game!
CONTACT INFORMATION:
Idaho Department of Fish and Game
118 Hatchery Roe Dr.
Ahsahka, ID 83520
WEBSITE:
EMAIL:
...@idfg.idaho.gov
PHONE:
(208) ###-####
EEO/ADA/Veteran:
The State of Idaho is committed to providing equal employment opportunities and prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, political affiliation or belief, sex, national origin, genetics, or any other status protected under applicable federal, state, or local laws.
The State of Idaho is committed to access and reasonable accommodations for individuals with disabilities, auxiliary aids and services are available upon request. If you require an accommodation at any step in our recruitment process, you are encouraged to contact (208) ###-#### (TTY/TTD: 711), or email ...@dhr.idaho.gov.
Preference may be given to veterans who qualify under state and federal laws and regulations.