Administrative Assistant 1
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Administrative Assistant 1

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Administrative Assistant 1

Salary

$42,057.60 - $61,817.60 Annually

Location

Waterloo - 50703 - Black Hawk County, IA

Job Type

Full-time

Job Number

25-01412

Agency

400 Health & Human Services - Community Access & Eligibility - Child Support Services

Opening Date

11/22/2024

Closing Date

12/2/2024 11:59 PM Central

LinkedIn Tag

#LI-POST

Point of Contact

Dana DeTemmerman, ...@hhs.iowa.gov

+ Description

+ Benefits

+ Questions

Job Description

Summary:

The Iowa Department of Health and Human Services (HHS), Community Access and Eligibility Division, is seeking an Administrative Assistant 1 (AA1) to help families of Iowa successfully navigate and understand the importance of providing both financial and emotional support for their children and build relationships with the parents to ensure they are successful. If you have a passion for helping others, this job is for you! Join our dynamic team at Child Support Services in Waterloo, Iowa, and make a meaningful impact on the lives of families. We're seeking an exceptional individual who is respectful, positive, and passionate about supporting families throughout their child support journey.

Hours, Work Location and Requirements:

This is a full-time opportunity, Monday - Friday being from 8:00 AM- 4:30 PM.

Upon successful completion of the training period and with management approval, this position offers a hybrid work opportunity, working from the office as scheduled, and from home.

Responsibilities:

Your responsibilities will involve specialized technical and administrative work, supporting local program objectives to ensure statewide success. This position requires a highly motivated, organized individual with excellent written and verbal communication and customer service skills. Comprehend and adhere to the confidentiality provisions stated in the Code of Iowa. Produce work with extreme accuracy. Prioritize complex tasks and time to meet established performance goals and critical deadlines. Provide complete and accurate program information when working with internal and external customers.

Requirements:

+ Strong organizational skills and attention to detail

+ Proficiency in Microsoft Office and ability/willingness to learn new software

+ Familiarity with relevant laws, policies, and procedures

+ Ability to handle confidential information with discretion

+ Someone that is able to travel occasionally

Benefits:

We have a great total compensation package for all our full-time employees, including:

+ Iowa Public Employees' Retirement System (IPERS)

+ Retirement Investors Club (RIC) (Employer Sponsored Retirement Plan)

+ Health, Dental and Vision Insurance

+ Vacation Leave

+ Sick Leave

+ Paid Holidays (9 days/year)

+ Flexible Spending Accounts

+ Life Insurance

+ Long-Term Disability Insurance

Background Check Requirement:

Applicant will be required to complete a background check to be considered for this position.

Geographical Information:

+ Office located near shopping, gas, medical and banking services in Waterloo

+ Within quick driving of multiple restaurant options

+ Free parking in front of/behind the building

+ Fitness centers within short driving distance, sidewalks for easy access

The State of Iowa is an EEO/AA Employer

IHHS values those with lived experience and encourages foster youth, foster parents, and/or parents who were in the HHS system to apply.

Minorities, women, veterans and persons with disabilities are also encouraged to apply (Hearing and Speech Impaired - Relay Iowa 1-800-###-#### TDD). Our agency uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit

Minimum Qualification Requirements

Applicants must meet at least one of the following minimum requirements to qualify for positions in this job classification:

+ Graduation from an accredited four-year college or university with a bachelor's degree in any field.

+ A total of four years of education (as described in number one) and/or full-time experience in accounting, secretarial, or office support work collecting, compiling, reporting, examining and/or editing numerical data; coding and qualifying people for benefits, licenses, or other transactions; preparing and keeping budgetary accounts and projections; organizing and implementing office support operations; advising on procedural processes; or other work that provided direct support and exposure to substantive agency programs, where one year of full-time experience is equal to 30 semester hours of education.

+ Current, continuous experience in the state executive branch that includes experience equal to 12 months of full-time work as a Secretary 2, Clerk Specialist, Public Service Supervisor, Accounting Technician (any level), Purchasing Assistant, or Human Resources Technical Assistant

For additional information, please click on thislink to view the job description ( .

Additional Qualification Requirements

+ Position requires successful completion of a criminal background check to include FBI fingerprinting.

+ Our agency uses E-Verify to confirm the employment eligibility of all newly hired employees. To learn more about E-Verify, including your rights and responsibilities, please visit www.dhs.gov/E-Verify.

Why Choose the State of Iowa?

At the heart of our commitment to excellence is a dedication to our most valuable asset - our employees. Discover the outstanding benefits that set us apart as an employer of choice.

Our Robust Benefits Package Includes:

Competitive Compensation:

Enjoy a competitive salary that reflects directly on your skills and expertise.

Keep in mind, your wage is just one part of your total compensation. Unlock the complete value of your employment with the State of Iowa by using our user-friendlyTotal Compensation Calculator ( .Gain insights into your comprehensive annual compensation, including salary and State-provided benefits.

Health and Wellness:

Prioritize your well-being with our comprehensive health plans, including medical, dental, and vision coverage. Enjoy the peace of mind knowing that the State of Iowa covers 90% of the premiums, providing you and your loved ones with excellent coverage at a remarkably low cost.

Retirement Planning:

We are proud to offer the Iowa Public Employees Retirement System (IPERS). A defined benefit plan, IPERS benefits are guaranteed for life, meaning once you retire, you will receive the same monthly benefit for the remainder of your life (once vested). We invest in your long-term financial well-being, so you can retire with peace of mind.Click here to learn more about IPERS ( .

Paid Time Off:

Life is unpredictable, and at the State of Iowa, we understand the importance of work-life balance. Our leave policies, including paid holidays, vacation, and sick leave with unlimited accrual, ensure you have the flexibility you need for personal and family matters.

Professional Development:

Elevate your career with continuous learning opportunities. We support your growth through training programs, workshops, and tuition reimbursement.

Employee Assistance Program (EAP):

We care about your well-being beyond the workplace. Access confidential counseling, resources, and support through our Employee Assistance Program.

Diversity and Inclusion:

Be part of a diverse and inclusive workplace that embraces all backgrounds and perspectives. We believe diversity is a strength that drives innovation.

Join Us - Elevate Your Career:

Ready to elevate your career with the State of Iowa?Click here ( to explore more about our unparalleled benefits and discover what makes us unique. Your success is our priority!

01

Do you understand that the answers to all of the following questions must be truthful, honest, and accurate to the best of your ability? Please read all questions and answers thoroughly and make sure you understand them completely.Ensure the answers to your questions match the information filled out on your application and the attachments you have uploaded. If the answers to your questions are inconsistent with your application information or uploaded attachments, you will be given zero points for the question.Knowingly misrepresenting the facts when submitting any information related to an application, examination, certification, appeal, or any other facet of the selection process will result in your disqualification from this application and future employment with the state of Iowa.

+ Yes - I understand and agree.

+ No

02

PLEASE READ CAREFULLY

Have you filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. 611 et seq?

+ No - I have NOT filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. 611 et seq

+ Yes - I HAVE filed a registration statement pursuant to the federal Foreign Agents Registration Act of 1938, as amended, 22 U.S.C. 611 et seq

03

Have you graduated with a Bachelor's Degree from an accredited college/university?

+ Yes

+ No

04

How many years do you have of a combination of full-time work experience in accounting, secretarial or office support work involving: collecting, compiling, reporting, examining and/or editing numerical data; coding/qualifying persons for benefits, licenses or other transactions; preparing/keeping budgetary accounts and projections; organizing/implementing office support operations; advising on procedural processes; or other work which provided direct support/exposure to substantive agency programs AND/OR post high school education? 30 semester hours of course work equals one year of experience.

+ I do not have any of the combined education and/or experience

+ Less than two years of the combined education and/or experience

+ Two years to less than four years of the combined education and/or experience

+ Four years or more of the combined education and/or experience

05

Are you a current State of Iowa employee (executive branch)? IF YES - How many months of experience do you have in the classification of Secretary 2, Clerk Specialist, Public Service Supervisor, Accounting Technician (any level), Purchasing Assistant or Human Resources Technical Assistant for the State of Iowa?

+ I am not a State of Iowa employee

+ Less than 12 months of the required experience

+ 12 months or more of the required experience

06

This position is located in Waterloo, IA. As part of our hybrid work environment, are you willing and able to work in office 8:00 AM - 4:30 PM, Monday through Friday as scheduled?

+ Yes

+ No

Required Question

Agency

State of Iowa

Website

hhs.iowa.gov

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