ADMINISTRATIVE ASSISTANT 1, OR TRAINEE 1, OR TRAINEE 2 (NY HELPS) - OFFICE OF EQUITY & INCLUSION - 1 VACANCY
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Minimum Qualifications:Competitive Qualifications:The successful candidate must be reachable on the full-time, permanent Civil Service list for Administrative Assistant 1, or must have held the permanent title of Administrative Assistant 1 in the past or be eligible to transfer intothe title.ORAppointment may be made at the Administrative Assistant 1 Traineeship level, (grade 8 or grade 10) leading up to Administrative Assistant 1, grade 11 title. Successful candidates interested in the Traineeship must have 1 year of service in a clerical title allocated to grade 6 or higher (e.g., Office Assistant 1). Successful completion of the traineeship requires taking eight courses in the following competencies: Professionalism and Self-Management, Verbal, and Written Communication, Interpersonal and Customer Relations, and Computer Skills and Technology. It must include instruction in each of the following topics: office organization and management; business writing; customer service; and Microsoft Word basics.ORNon-competitive Qualifications (NY HELPS):This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).*To be considered for appointment through NY HELPS, candidates must meet the open- competitive minimum qualifications for this position.Administrative Assistant Trainee 1: Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training at the Trainee 1, you will automatically advance to Trainee 2.Administrative Assistant Trainee 2: One year of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation. To be advanced to the full performance level of this title you must successfully complete a set training and development program. Upon satisfactory completion of the 12-month training as a Trainee 2 you will advance to the full level of this title without further examination.Administrative Assistant 1: Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.ORCertification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.Preferred Qualifications: •Three years of experience in administrative support role on a college or university setting•Experience working and providing services to diverse populations Duties Description Job Description:•Administrative Management:o Welcome visitors to the office.o Answer phones, check mails and follow up on emails as requested.o Manage VPDEI calendar and schedule requested meetings as appropriate.o Order supplies for all units as needed.o Order catering for all OEI planned events and for groups associated with the office.o Work with custodial staff for set up as determined by planning groups/staff/committee.o Complete all paperwork, contracts, travel, and accommodation for guests visiting campus, communicate with OEI staff, community partners and other campus constituents as needed for specific events. •Budgeting:o Assist in maintaining OEI budget and all other funding for the office. Track and maintain a spreadsheet of expenditures to avoid over usage.o Prepare all paperwork/APPs for stipends for Faculty Academy cohorts, DEI Fellows and DEI Faculty Associates and maintain a spreadsheet to ensure accurate disbursement.o Assist with paperwork for conferences or other professional development travels.o Complete external membership registrations for the office and prepare travel and reimbursement paperwork for VPDEI as neededo Assist with completing credit card monthly statements Additional Comments To learn more about the University and the department, please visit or Some positions may require additional credentials or a background check to verify your identity.Name Elizabeth Fitzgerald Telephone 607####### Fax Email Address ...@oneonta.edu AddressStreet 108 Ravine Pkwy City Oneonta State NY Zip Code 13820 Notes on Applying To apply online go to: Please upload a cover letter, resume, and contact information for three professional references (required).