Location: Cobleskill,NY, USA
Job Description:
The Administrative Assistant serves as a member of a small HR/Payroll team committed to providing high quality, confidential services to the SUNY Cobleskill campus community. The incumbent will be responsible for performing a variety of functions including composing correspondence, assisting with onboarding, maintaining personnel files, providing support to the CDO in recruitment efforts, and supporting the Director of Human Resources and Affirmative Action with ad hoc projects. The Administrative Assistant works with private and sensitive information concerning employees and the utmost discretion and confidentiality must be maintained.
Duties and Responsibilities Include, but not limited to:
* Providing quality customer service to everyone who enters the HR/Payroll Office
* Phones, email, mail and newsletter correspondence for the office
* Maintaining personnel files and filing
* Data entry for benefits
* Processing requisitions in Interview Exchange
* Administering DOT random drug testing quarterly
* Assisting with on-boarding and off-boarding administrative responsibilities
* Schedule appointments and maintain calendars of the office
* Process background checks and volunteer paperwork
* Prepare new employee orientations
* Maintain training records
* Support Events with Employee Recognition Ceremony
* Serve as the liaison with Vector Solutions
* Coordinate and support biannual benefits fairs
* Make room reservations for candidates
* Make on-campus room reservations for events
* Provide employee lists to the unions and training vendors
* Cross-train to be a back-up for student payroll
Requirements:
Minimum Qualifications
* Eligible for appointment from the Administrative Assistant 1 / Administrative Assistant Trainee list, OR
* Eligible for reappointment or transfer into the Administrative Assistant 1 / Administrative Assistant Trainee position, OR
* Eligible for promotion from the Office Assistant 2 (Keyboarding) position, OR
* For Administrative Assistant 1 - Two years of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation,
* Certification (e.g., IAAP Certified Administrative Professional) or associate's degree in office administration, secretarial science, administrative assistance, paralegal, business technology, or office technology substitutes for two years of experience.
* For Administrative Assistant 1 Trainee - Six months of experience in administrative support, which includes use of office software (e.g., email, word processing), provision of customer service, business writing, and/or office administration. The selected candidate must pass a keyboarding test that demonstrates the ability to enter text at a rate of at least 30 words per minute with at least 96% accuracy by completion of probation.
Additional Information:
* The Administrative Assistant Trainee 1 is a SG-8 with a salary range of $39,215 - $48,294, and The Administrative Assistant 1 is an SG-11 position with a salary range of $46,306 - $56,743.|
* The traineeship is 18-24 months in length, starting as an Administrative Assistant Trainee 1 for a year period and then promoting to an Administrative Assistant Trainee 2 for a minimum of 6 months to a year.
* This is a full-time, permanent appointment.
* The schedule is Monday - Friday 8:00AM - 4:15PM
* This position offers full New York State benefits which are some of the most comprehensive in the country.
* SUNY Cobleskill is committed to providing a safe and productive learning and living community for our students and employees. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Any offer of employment is contingent on the successful completion of the background check.
* This position may be designated 55 b/c and is subject to verification of applicant eligibility.
SUNY Cobleskill is committed to fostering a diverse community of outstanding faculty, staff, and students, and ensuring equal educational and employment opportunity and access to services, programs and activities without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, or any other legally protected status. Individuals with disabilities requiring accommodation during the hiring process should contact the Human Resources Office at (518) ###-####.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) ###-#### or via email at ...@oer.ny.gov.
SUNY Cobleskill's Title IX Coordinator is Mary Elhakam, who can be contacted via phone at 518-###-####, email at ...@cobleskill.edu, or mailing address of SUNY Cobleskill, Knapp Hall Room 143, Cobleskill, NY 12043.
Application Instructions:
The application review process will begin immediately and will continue until a suitable candidate is found. Priority is given to applications submitted by November 19, 2024.
A complete application consists of the following:
1. Letter of application, addressing qualifications, position responsibilities, and college values
2. Current CV or Resume
3. Names, emails and phone numbers of at least three professional references, preferably former supervisors
* To apply you must create an account and apply through this posting.