Administrative Assistant 1/Trainee
: Job Details :

Non-competitive (NY HELPS):High school diploma or high school equivalency diplomaTwo years of experience in administrative supportUse of office software (e.g., email, word processing)OR*Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11, or Secretary 1.*Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).*Administrative Assistant Trainee 1 Transfer Eligibility Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-6 or above).*Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must either have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 or one year of services in a clerical title (SG-8 or above) AND successfully completed the four core administrative support courses.*Administrative Assistant 1 Transfer Eligibility Requirement: You must have either one year of service in a clerical title (SG-9 or above) or completion of a two-year traineeship AND successfully completed both the four core administrative support courses and the four elective administrative support courses, as designated by the agency.*Keyboarding requirement: Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.All applicants must meet at least one of the above requirements. Duties Description Illustrative Tasks: •Answers telephone and gives information to callers, takes messages, and transfers calls to appropriate individuals. •Greets visitors or callers and handles their inquiries; or directs them to the appropriate persons. •Opens, reads, routes, and distributes incoming mail or other materials and answers routine inquiries. •Tracks and coordinates assignments. •Sets up and manages paper and electronic filing systems. •Uses various information technology applications such as email, database, spreadsheets and word processing applications. •Operates office equipment such as printers, scanners, and copiers; and arranges for repairs when equipment malfunctions. •Creates, maintains, and enters information into spreadsheets and databases. •Maintains scheduling and event calendars. Schedules and confirms appointments for clients, customers, or supervisors. •Coordinates conferences, meetings, or special events, such as luncheons or graduation ceremonies. Makes travel arrangements for staff. Creates and/or submits travel expense reports for staff. •Completes forms in accordance with agency procedures. •Makes copies of various documents, places them in proper files, and distributes them to appropriate staff. •Locates and attaches appropriate files to incoming correspondence requiring replies. •Composes, types, and distributes meeting notes, correspondence, and reports. •Provides services to customers, such as order placement or account information. •Reviews work done by others to check for correct spelling and proper grammar, ensures that office format policies are followed, and recommends revisions. •Searches for information using various sources including the internet. •Manages projects or contributes to committee or team work. •Mails various items including letters, reports, and promotional materials; and prepares packages and arranges for them to be shipped. •Orders and distributes supplies. •Creates conference or event materials such as flyers or invitations. Establishes work procedures or schedules and keeps track of the daily work of clerical staff. •May supervise other clerical staff and provide training and orientation to new staff. •May take meeting minutes, and/or prepare material from dictation. Additional Comments Reporting to the Director of Academic Advising, the Administrative Assistant 1/Trainee in Academic Advising Services is a team member committed to student success. The AA1 manages the office, appointment making, and several databases. Work with the Banner Student Information System, OnBase, and other campus systems is a daily part of this position. The AA1 is not an academic advisor, but the department will help the successful candidate understand the role of advising at the university; in turn, the AA1 will work routinely to help train support staff who work in academic departments on advising matters. Some positions may require additional credentials or a background check to verify your identity.Name Leah Betts Telephone 716####### Fax 716####### Email Address ...@fredonia.edu AddressStreet 280 Central Avenue 511 Maytum Hall City Fredonia State NY Zip Code 14063 Notes on Applying Please use this link to view the complete details and to apply: