Administrative Assistant 1/Trainee
: Job Details :


Administrative Assistant 1/Trainee

State of New york

Location: Fredonia,NY, USA

Date: 2024-11-13T08:44:01Z

Job Description:

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Review Vacancy

Date Posted 11/05/24

Applications Due11/20/24

Vacancy ID172242

* Basics

* Schedule

* Location

* Job Specifics

* Contact

NY HELPYes

AgencySUNY Fredonia

TitleAdministrative Assistant 1/Trainee

Occupational CategoryClerical, Secretarial, Office Aide

Salary Grade11

Bargaining UnitAPSU-Agency Police Services Unit (PBAofNYS)

Salary RangeFrom $39215 to $46306 Annually

Employment Type Full-Time

Appointment Type Permanent

Jurisdictional Class Competitive Class

Travel Percentage 0%

Workweek Mon-Fri

Hours Per Week 37.5

Workday

From 8 AM

To 4:30 PM

Flextime allowed? No

Mandatory overtime? No

Compressed workweek allowed? No

Telecommuting allowed? Yes

County Chautauqua

Street Address 280 Central Avenue

City Fredonia

StateNY

Zip Code14063

Minimum Qualifications Non-competitive (NY HELPS):

High school diploma or high school equivalency diploma

Two years of experience in administrative support

Use of office software (e.g., email, word processing)

OR

* Reassignment Requirement: You must have one year of permanent competitive or 55b/c service as an Administrative Assistant 1, SG-11, or Secretary 1.

* Reinstatement Requirement: You must be a former state employee to request reinstatement to the title that was held (or transferable title).

* Administrative Assistant Trainee 1 Transfer Eligibility -----------

Requirement: You must have a current permanent appointment with a minimum of 1 year of service in a position of the same title or transferable title (SG-6 or above).

* Administrative Assistant Trainee 2 Transfer Eligibility Requirement: You must either have successfully completed the 52 weeks of service as an Administrative Assistant Trainee 1 or one year of services in a clerical title (SG-8 or above) AND successfully completed the four core administrative support courses.

* Administrative Assistant 1 Transfer Eligibility Requirement: You must have either one year of service in a clerical title (SG-9 or above) or completion of a two-year traineeship AND successfully completed both the four core administrative support courses and the four elective administrative support courses, as designated by the agency.

* Keyboarding requirement: Candidates who are not transferring from a keyboarding title must possess adequate keyboarding skills (i.e., the ability to type 30 words per minute with at least 96% accuracy) as demonstrated by passing the Keyboarding Performance Test.

All applicants must meet at least one of the above requirements.

Duties Description -Provide excellent customer service to students, faculty, staff, and clients of the Youngerman Clinic

* Provide clerical support to the department chair and clinic director, and the faculty, and staff as needed

* Compose, review, edit, screen, respond, evaluate, and prioritize correspondence and reports

* Assist in creating and maintaining website pages

* Coordinate and maintain Education calendars, contacts, and shared tasks using Google calendar

* Prepare folders and materials for incoming students, including advising folders

* Reconcile and maintain P-Card, Travel and NETcard records and track departmental accounts

* Prepare check request forms

* Track balances of the office fiscal accounts

* Provide administrative support with the planning, scheduling, and coordination of departmental events, including the annual continuing education event.

* Maintain inventory and requisition of office supplies, equipment, furniture, and professional memberships

* Use of various digital tools including Microsoft Word, Excel, SUNY Business Intelligence (BI) software

* Send and collate various department surveys, forms, and materials for accreditation and other CDS administrative purposes

* Be aware of, understand, and follow all university policies.

Additional Comments The Education Department seeks qualified candidates for an Administrative Assistant 1/Trainee. This is a full-time, Administrative Assistant 1/Trainee, 12-month, contingent permanent, SG11, CSEA represented position with an entry level salary of $46,306.

Some positions may require additional credentials or a background check to verify your identity.

Name Leah Betts

Telephone 716#######

Fax 716#######

Email Address ...@fredonia.edu

Address

Street 280 Central Avenue

511 Maytum Hall

City Fredonia

State NY

Zip Code 14063

Notes on ApplyingPlease use this link to view the complete details and to apply:

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