Location: Atkins,AR, USA
POSITION DESCRIPTION
POSITION TITLE: Administrative Assistant, 12-month - Superintendent's Office
FLSA: Non-Exempt
REPORTS TO: Supervisor
TERMS OF EMPLOYMENT: Twelve month employment with benefits as specified.
QUALIFICATIONS:
* High school diploma
* Experience working in a professional office setting.
* Strong computer skills, with proficiency in Microsoft Office (Word, Excel, PowerPoint, Publisher, and Outlook)
* Able to operate personal computer, laptop computer, peripheral computer equipment, photocopier, fax machine, and other office equipment with a high degree of skill.
* Use a 10-key calculator, with a high degree of accuracy.
* Highly motivated with strong organizational skills; able to coordinate multiple tasks at one time.
* Self-starter; able to work independently.
* Strong telephone and interpersonal communication skills.
* Ability to lift 40 lbs. to shoulder height occasionally.
ESSENTIAL JOB FUNCTIONS:
* Answer phone, receive messages, and respond to inquiries by staff, parents, or patrons of the district.
* File and sort paperwork.
* Input data for recordkeeping in multiple software systems.
* Produce brochures, handbooks, notebooks, flyers, and meeting agendas.
* Type and/or draft letters of correspondence.
* Maintain and order supplies; organize storage areas.
* Process invoices, track expenses, and produce expense reports.
* Schedule and organize meetings or events, including coordinate and set up needed supplies; take meeting minutes.
* Type or prepare reports, compile data, and distribute information to parties both inside and outside of the district.
OTHER JOB FUNCTIONS:
* Maintain confidentiality
* Attend meetings and training as directed.
* Present and communicate in a professional manner.
* Work additional hours or overtime as directed.
* Other duties as assigned by supervisor.