Location: Cobleskill,NY, USA
Job Description:
The Administrative Assistant serves as a member of a small HR/Payroll team committed to providing high quality, confidential services to the SUNY Cobleskill campus community. The incumbent will be responsible for performing a variety of functions including composing correspondence, assisting with onboarding, maintaining personnel files, providing support to the CDO in recruitment efforts, and supporting the Director of Human Resources and Affirmative Action with ad hoc projects. The Administrative Assistant works with private and sensitive information concerning employees and the utmost discretion and confidentiality must be maintained.
Duties and Responsibilities Include, but not limited to:
* Providing quality customer service to everyone who enters the HR/Payroll Office
* Phones, email, mail and newsletter correspondence for the office
* Maintaining personnel files and filing
* Processing requisitions for Extra Service/Internship Extra Service
* Data entry for benefits
* Drafting appointment letters and sending new hire paperwork
* Administering DOT random drug testing quarterly
* Performing on-boarding and off-boarding administrative responsibilities
* Schedule appointments and maintain calendars of the office
* Process background checks and volunteer paperwork
* Prepare new employee orientations
* Maintain training records
* Coordinate and execute Administrative Professionals Day
* Support Events with Employee Recognition Ceremony
* Serve as the liaison with Vector Solutions
* Coordinate and support biannual benefits fairs
* Make room reservations for candidates
* Make on-campus room reservations for events
* Provide employee lists to the unions and training vendors
Requirements:
* Must be reachable on the NYS Civil Service Administrative Assistant 2 list, or eligible for transfer or reinstatement to that title. A current employee of SUNY Cobleskill is preferred.
* Must have strong decision-making skills, and sound judgement.
* Must have records maintenance experience.
* Must have strong oral and written communication skills.
* Must be detail oriented.
* Must have proofreading and editing skills.
* Ability to juggle a varied workload, prioritize and ask for help when needed.
* Ability to plan and organize meetings.
* Must have strong coordination and organizational skills.
* Must be able to maintain confidentiality.
Additional Information:
* This is a full-time, calendar year, CSEA Position.
* This is an SG-15 position, with a salary range of $58,046 to $$70,317.
* The work schedule is Monday through Friday daytime hours.
* This position offers full New York State benefits which are some of the most comprehensive in the country.
* SUNY Cobleskill is committed to providing a safe and productive learning and living community for our students and employees. To achieve that goal, we conduct background investigations for all final candidates being considered for employment. Any offer of employment is contingent on the successful completion of the background check.
* This position may be designated 55 b/c and is subject to verification of applicant eligibility.
* All people with disabilities are encouraged to apply, if your skillset meets the minimum requirements as set forth.
SUNY Cobleskill is committed to fostering a diverse community of outstanding faculty, staff, and students, and ensuring equal educational and employment opportunity and access to services, programs and activities without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, sexual orientation, familial status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, criminal conviction, or any other legally protected status. Individuals with disabilities requiring accommodation during the hiring process should contact the Human Resources Office at (518) ###-####.
Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Office of Employee Relations at (518) ###-#### or via email at ...@oer.ny.gov.
SUNY Cobleskill's Interim Title IX Coordinator is Nicole Field, who can be contacted via phone at 518-###-####, email at ...@cobleskill.edu, or mailing address of SUNY Cobleskill, Knapp Hall Room 123, Cobleskill, NY 12043.
Application Instructions:
The application review process will begin immediately and will continue until a suitable candidate is found. Priority is given to applications submitted by October 2, 2024.
A complete application consists of the following:
1. Letter of application, addressing qualifications, position responsibilities, and college values
2. Current CV or Resume
3. Names, emails and phone numbers of at least three professional references, preferably former supervisors
* To apply you must create an account and apply through this posting.