Administrative Assistant 2 - Part Time
: Job Details :

Salary : $50,186.62 - $74,531.69 AnnuallyLocation : (Metro Square) Saint Paul, MNJob Type: Part TimeRemote Employment: Flexible/HybridJob Number: 2024-01261Department: 21B01-Finance/AdminOpening Date: 12/20/2024Closing Date: 1/13/2025 11:59 PM CentralUnion: Local 8 - General CountyFLSA Status: nonexemptBasic Function The current vacancy is in the Finance Department. The eligibility list created by this vacancy may be used to hire other vacancies in the department or County.This position is part time and will work 20 hours per week.To provide secretarial and administrative support to a department head or administrator of a major program function; to provide a comprehensive range of office support services; and to perform related duties as assigned. (This is the journey-level class for Administrative Assistant. It differs from Administrative Assistant 1 in that employees, based on supervisory assessment, require less supervision, perform more complex assignments and require a greater degree of technical and operational knowledge in the area to which assigned).Flexible WorkplaceThis position is identified under the designation of 'flex work eligible', meaning that the employee can formally opt to be in-office full-time or work a flex schedule in which at least two-days per week are performed in office and other days can be performed in a remote-first environment. Regardless of selection, the position carries expectations regarding on-site responsibilities and will require schedule flexibility beyond the minimum expectations set forth in the county's flexible workplace policy. To view Ramsey County's Flexible Workplace policy, go to: Flexible Workplace policyIf an internal candidate is selected, salary will be set in accordance with the personnel rules (i.e., promotion, transfer, or voluntary reduction).To view or print a copy of the complete Ramsey County job (class) description for this position, go to: Once at this page, you can browse the alphabetical list or search for a job description. Examples of Work Performed

Promote a diverse, culturally competent, and respectful workplace.

Screen in-coming calls and mail; independently respond to inquiries, complaints, and concerns by gathering and providing both technical and routine information on department programs and services; route remaining calls and mail to supervisor or appropriate departmental staff; handle confidential information with discretion and maintain compliance with Minnesota Data Practices Act in releasing information.

Act as liaison with other County departments and with other governmental agencies.

May act as liaison between supervisor and department staff; transmit information and assignments.

Compose and type correspondence to request information, clarification or documentation, answer complaints or supply information on both routine and substantive matters requiring technical knowledge and interpretations of a variety of rules and regulations.

Gather information, make calculations, and prepare statistics in order to assemble a variety of reports, charts or manuals; gather information and conduct research on special projects as assigned by supervisor.

May provide supervision to a group of clerical or technical employees providing administrative support by ensuring proper coverage; scheduling staff to meet deadlines and handle emergencies; scheduling work assignments, coverage and vacations of professional staff requiring a knowledge of department needs and practices, and using previously established guidelines and personnel practices.

Assist in the development and implementation of administrative policies and procedures.

Assist in the preparation of the department budget; assemble data and compile budget estimates; assist in planning and administering budgetary controls; process budget related paperwork and maintain accounts; monitor department/division payroll and personnel transactions.

Order and maintain materials, supplies and equipment, and authorize payment for related bills.

Provide administrative and secretarial assistance in arranging meetings and conferences: prepare agendas, schedule times, gather needed information and materials, take and distribute minutes; represent supervisor in both internal and external meetings as requested.

Maintain calendar for supervisor by scheduling appointments, meetings, conferences, and travel plans; schedule and arrange supervisor's activities so that deadlines and time schedules can be met.

Set priorities for carrying out administrative functions in order to maintain the smooth operation of the office as well as meet deadlines.

Provide general secretarial support such as preparing, maintaining and updating files; entering and assembling data; develop and maintain filing and information retrieval systems, both manual and automated; suggest new applications based on department needs.

(The work assigned to a position in this classification may not include all possible tasks in this work and does not limit the assignment of any additional tasks in this classification. Regular attendance according to the position's management approved work schedule is required.) ESSENTIAL FUNCTIONS: 1, 2, 5, 6, 8, 13, 14. Minimum Qualifications Education: High school diploma or equivalent. Experience: Eight years of clerical experience, including two years working in administrative functions, and two years as an Administrative Assistant 1 or equivalent. Substitution: An Associate's degree may substitute for two years of the required experience. A Bachelor's degree may substitute for four years of the required experience. Certifications/Licensure: None.Other: Typing at 55 words per minute. Exam/Screening Process Information The examination process will consist of the following section with each section weighted as indicated:

• Training and Experience Rating = 100%

The examination for Administrative Assistant 2 will consist of a training and experience rating, comprised of the questions in the attached supplemental questionnaire. Not all applicants who meet the minimum qualifications will pass the training and experience rating. The rating on this supplemental questionnaire will depend on your answers to the questions - do not mark see resume or see work history as a response. Please answer all your questions clearly and completely. Failure to respond could affect your score and final rank on this examination. Eligible List: The names of all applicants who filed a properly completed application and passed the examination/screening process shall be placed on the eligible list for an employment opportunity as an Administrative Assistant 2. This list will be certified to the appointing authority which may use this list to conduct interviews to fill a vacancy. Candidates will remain on the list for 30 days or until hired, whichever occurs first. A notice will be sent to applicants at the time the eligible list is posted, informing them that the list has been certified and their status.Veteran's Preference: This is a classified position requiring an open, competitive selection process. Veteran's Preference points will be applied after a candidate passes the examination process. Applicants who are eligible for veteran's preference should update their veteran's DD214, and other supporting documents, and submit them as an attachment at the time of application. Criminal Background Checks: All employment offers are conditioned upon the applicant passing a criminal background check. Convictions are not an automatic bar to employment. Each case is considered on its individual merits and the type of work sought. However, making false statements or withholding information will cause you to be barred from employment, or removed from employment.E-Verify Participation: Ramsey County participates in the federal E-Verify program. This means that Ramsey County will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee's Form I-9 to confirm work authorization. If the Government cannot confirm that you are authorized to work, Ramsey County is required to give you written instructions and an opportunity to contact DHS and/or the SSA before taking adverse action against you, including terminating your employment. Employers may not use E-Verify to pre-screen job applicants and may not limit or influence the choice of documents you present for use on the Form I-9. Equal Opportunity Employer: Ramsey County provides equal access to employment, programs, and services without regard to race, color, creed, religion, age, sex (except when sex is a Bona Fide Occupational Qualification), disability, familial or marital status, sexual orientation or gender identity, public assistance status, place of residence, political affiliation, or national origin. Ramsey County is deeply committed to advancing racial equity and promoting diversity and inclusion within all areas of its workforce. The county strives being equitable, inclusive, transparent, respectful, and impactful in how we serve and engage with residents, as well as Ramsey County employees. Advancing racial equity ensures all people who need access to opportunities and services we provide, will receive them. Racial equity is achieved when race can no longer be used to predict life outcomes, and outcomes for all are improved. To print a paper application for this posting click You will need to print this posting AND answer the supplemental questions associated with this exam and submit them with your completed paper application. For further information regarding this posting, please contact Ramsey County provides a wide range of employee benefits to support health, well-being, and work/life balance. Benefits eligibility can vary depending on union status/contract language. A summary of benefits is provided below. Detailed information is available for review at

• Medical, dental and vision insurance
  • The County contributes a bargained percentage to the medical and dental monthly premium
  • Employees choose from four enrollment tiers: Single, Employee + legally married spouse, Employee + Child(ren), Family
  • Blue Cross Blue Shield Medical insurance - three plan options including a High Deductible Plan with a Health Saving Account offered. Earn up to $20/month in electronic gift cards for each enrolled employee or spouse for wellness activity
  • MetLife Dental Insurance - two plan options offered
  • VSP Vision Insurance - Advantage Plan offered

• Pre-tax Benefit Program
  • Pre-tax medical, dental, vision monthly premium deduction option
  • Dependent and Health Care Flexible Spending Accounts
  • County monthly contribution to a Health Savings Account for employees who elect the High Deductible medical plan

• Paid time off
  • Vacation hours, accrued based on years of service, ranging from 12 to 25 days per year (pro-rated for part-time employees)
  • 11 scheduled holidays and two floating holidays
  • Up to eight weeks of 100% paid parental leave, plus additional use of sick time as noted below
  • Sick hours accrued at a rate of three weeks per year, which can be used for medical and dental care; injury or illness for you, your spouse or children; the birth or adoption of a child (up to 80 hours) or the death of a family member (up to 40 hours)
  • Wellness incentive allows conversion of unused sick time to vacation or pay

• Retirement benefits
  • Pension - The county contributes at least 7.5% of your salary to your pension, depending on bargaining unit. Unlike other retirement investments, pension payments are a lifetime benefit once you start collecting payments
  • New employees become vested after three years. For the Police and Fire union, employees are vested after 10 years
  • Deferred compensation - 457(b) account with employer match
  • Health Care Savings Plan - all benefits-eligible employees contribute 1% of gross regular salary to a Health Care Savings Plan account for eligible health care expenses after retirement. Interest accrues tax free. County provides a scheduled contribution after five years of participation

• Transit and parking
  • Fully funded Metropass.
  • Transportation/parking expenses reimbursement account

• Employee well-being
  • Employee assistance program, including telephone counseling, financial counseling, rideshare benefits, etc.
  • Wellness programming
  • Flexible work policy with hybrid work options for eligible positions

• Life Insurance and Disability leave
  • County provided Basic Life coverage - 1x annual salary, minimum $10,000 up to a maximum of $50,000. Optional supplemental coverage available
  • Long-term Disability - County provided coverage replaces 40% of the employee's lost income after six months of disability, subject to a $5,000 monthly maximum. Option to purchase an additional 20% income replacement up to $7,500 monthly maximum
  • Short-term Disability - option to purchase 60% income replacement coverage with 30, 60 or 90-day waiting period

• Career development
  • Tuition reimbursement, up to $4,000 per year
  • Online professional development opportunities through the Learning & Development Center
  • County employment qualifies as a public service organization for the Public Service Loan Forgiveness Program
  • Employee resource groups - help employees build connections through common bonds with colleagues

For information about Ramsey County's 2025 benefits, visit: 01 Each applicant must complete this supplemental questionnaire as a part of the application screening process. The supplemental questionnaire will be used as a scored evaluation of your knowledge, skills and experience. Provide complete information for each question. Do not write see resume as it is not an acceptable answer. The experiences you indicate in your responses will be reviewed and used to determine your eligibility to move forward in the selection process. Select yes if you have read and understand.

• Yes
• No

02 Have you completed or currently participating in any of the following Public Sector Partnership Programs at Ramsey County? Examples may include a program in partnership with HIRED, Project for Pride in Living (PPL), Ramsey County Workforce Solutions, or an internship (including Right Track Plus), fellowship, limited duration assignment, provisional assignment, temporary opportunity or participating in a work experience like the Young Adult Career Academy, or job shadow experience. Answer No, if none of the above.

• Yes
• No

03 Do you have or have you ever held a professional license?

• Yes
• No

04 If you answered Yes to the previous question, please list the type of license(s) and the State or jurisdiction the license is or was held; also indicate the status of your license(s). If this does not apply to you, please write N/A in the space provided. 05 How many years of administrative experience do you have?

• I do not have any administrative experience
• I have 1-4 years of administrative experience
• I have 5-7 years of administrative experience
• I have 8+ years of administrative experience

06 How many years of experience do you have working with and supporting multiple staff members? Scheduling, administrative tasks, etc.?

• I have no experience
• I have 1-2 years' experience
• I have 3-4 years' experience
• I have 5+ years' experience

07 Would you consider yourself proficient or expert level when it comes to navigating and utilizing Microsoft software (Excel, Word, Outlook, PowerPoint)? How about Adobe Acrobat? Please describe a project you completed that involves a strong use and knowledge of Microsoft software. In your answer, please describe what the project was and how you used the specific Microsoft software to complete the project. If you do not have experience in this area, please type N/A as your response. 08 The Finance Office works with information that is highly confidential. Please describe experience in this type of environment, what the word confidential means to you, and how you preserved the confidentiality of the information. 09 Please describe below the techniques and programs you have used while working with Executive Calendars. In your response, please include the approach you would take when there is a calendaring conflict. 10 The work performed by employees of the Ramsey County Finance Team requires frequent interaction, collaboration, relationship building, and problem-solving with individuals from a variety of diverse backgrounds. This office is committed to building a culturally competent work environment in which our employees have the skills to interact effectively and respectfully with people of cultures that are different than their own. Please briefly describe your own professional and/or personal experience working or interacting with diverse populations. Please also include a brief description of your own cultural competence as it relates to your ability to work with diverse communities. What steps have you taken and are you currently taking to build and maintain your cultural competence? (If you do not have this type of experience, please type N/A in the space below. Do not write see resume or see application ). Required Question