Location: Siloam Springs,AR, USA
POSITION TITLE: Administrative Assistant
REPORTS TO: Principal
TERMS OF EMPLOYMENT: 240 day contract with benefits according to Siloam Springs
School Board policies
LOCATION: Northside Elementary (PreK-Kindergarten)
QUALIFICATIONS:
* High school diploma
* Experience working in a professional office setting.
* Strong computer skills, with proficiency in Microsoft Office (Work, Excel, and Outlook), and Google.
* Able to operate personal computers, laptop computer, peripheral computer equipment, photocopier, fax machine, and other office equipment with a high degree of skill.
* Highly motivated with strong organizational skills; able to coordinate multiple tasks at one time.
* Self-starter; able to work independently; organized.
* Effective verbal and written communication skills.
* Strong telephone and interpersonal communication skills.
* Experience with eSchool, eFinance, and YellowFolder is desired but not required.
* Knowledge, understanding of and patience interacting with students, parents and community members.
* Ability to work as a contributing and flexible team member.
ESSENTIAL JOB FUNCTIONS:
* Answer phones, receive messages, and respond to inquiries by staff, parents, or patrons of the district.
* Maintain electronic files.
* Input and generation of data/information for recordkeeping in multiple software systems.
* Produce brochures, handbooks, notebooks, flyers, and meeting agendas.
* Type or prepare reports, compile data, and distribute information to parties both inside and outside of the district.
* Type and/or prepare correspondences and communications for families, staff, and students.
* Register and manage student enrollment and withdrawals.
* Accurately maintain student records in a timely manner.
* Invoice coding, create purchase orders, daily reconciliation of purchase cards
* Work closely with the building principal to manage accounts and spending, handle daily cash collection and reconciliation of finances.
OTHER JOB FUNCTIONS:
* Maintain confidentiality.
* Attend meetings and training as directed.
* Present and communicate in a professional manner.
* Work additional hours or overtime as directed.
* Other duties as assigned by the supervisor.