Location: Tumwater,WA, USA
Department of Corrections
Administrative Assistant 3 (AA3)
Reentry Division - Headquarters
This recruitment is open to current DOC staff only
Our agency is looking to hire a permanent Administrative Assistant 3 role within the Reentry Division. This position is based in Tumwater, WA at DOC Headquarters. Hours of work are 08:00 a.m. - 04:30 p.m. Monday - Friday. This position is required to be in office four (4) days a week, with one day of allotted telework.
The Mission of the Washington State Department of Corrections (DOC) is to improve public safety by positively changing lives.
The Reentry Division is responsible for the implementation of evidence-based practices and the operational support to facilitate incarcerated participation in and/or to provide evidence-based and research-based interventions and promising practices/programs designed to decrease recidivism, which increases staff, incarcerated and public safety.
The Department of Corrections (DOC), in collaboration with its criminal justice partners, will contribute to staff and community safety and hold incarcerated accountable by conducting appropriate screenings, assessments and evaluations to assess the risks and needs of the population and by providing services to address the risks and needs across the continuum in the least restrictive setting needed to ensure protection of staff, incarcerated and public. This position will be responsible for tracking and monitoring the identicards and who is not receiving the identicard before transfer to partial confinement or release.
We are looking for teammates who share our vision of public service and are committed to an equitable and inclusive culture that fosters and inspires excellence, while promoting innovation, engagement, and safety, leading to better outcomes for our community and our agency. If you have a passion for service - review, decide, and apply!
A complete application packet will include all of the following attachments:
* Cover letter regarding your interest in this position.
* Detailed chronological resume.
* Three professional references with valid phone number(s) and an email address for each. Definition of professional references is listed below in Supplemental Information section.
* Copy of your unofficial transcripts (if applicable).
Please note, an incomplete application package may disqualify you from the process.
For information about the Reentry Division, please visit our webpage.
Our mission at the Department of Corrections is to 'improve public safety by positively changing lives'. With more than 8,000 employees, we recognize that staff are our greatest asset, and the efforts of our dedicated workforce have garnered national recognition! Whether the work is inside a prison, out in the field, or an administrative office, DOC staff experience a high degree of personal reward knowing their efforts are creating an environment in which incarcerated individuals can learn to make choices that contribute to safer communities.
DOC OFFERS:
* Flexible schedules
* Comprehensive compensation packages
* Training and development opportunities
* The fulfillment of public service
Some of what you'll do as an AA3:
* Assist in devising unit standards and/or procedures to ensure adherence to policies regarding tasks such as contract administration, and MOU monitoring and billing.
* Monitor and identify concerns with Social Security card process, to include how long it takes for the card to be sent to the prison; prison records timing to send the applications to SSA; MOU; prison counselors submitting application.
* Birth Certificate process and monitoring.
* Identicards and Personal Driver's License renewal/replacement training, access granting, communicate with DOL to ensure a billing process and tracking data process.
* Prepare reports, contracts, and proposals:
* Work closely with the Deputy Assistant Secretary for the Reentry Division and the Project Manager supervision to modify contracts, MOU's, and proposals.
* Prepare reports for executive DOC management and government requests.
* Work with other DOC divisions (records, classification, etc.) to create workflows that will reduce barriers, identify gaps, and make recommendations for changes.
* Work with external agencies to create processes that remove barriers and creates pathways for people reentering the community.
* Report the number of identicards and personal driver's license applications submitted by prison facility to Reentry Division administration.
* Report the number of identicards and personal driver's license applications denied by DOL.
* Report the number of Social Security cards replaced.
* Report the number of Birth Certificates processed.
* Report the number of DD214 are received or replaced.
* Site Training for vital records.
* Develop employee training, visual aids, or other materials, schedules and conducts presentations and/or training:
* Update training, PowerPoints and other materials when necessary
* Schedule in person site visits at prisons, Reentry Centers and Field Offices annually
* Participate in presentations and/or training
Other duties as assigned*
Required Qualifications:
High school graduation or GED and three (3) years* of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
* Knowledge of office procedures and practices; business management practices, research methods and data collections; communication and correspondence practices.
* Ability to: work independently; read, understand, and interpret policies and procedures; develop written reports; work effectively with others; communicate effectively, both in writing and speech, model agency values and procedures.
* Formal education may substitute year for year for required experience
Preferred Qualifications:
* Proficiency with computers including Microsoft Office Suite, Excel, SharePoint and Power Point.
* Strong organizational and people skills. Familiarity with the internet and email programs.
* Excellent written and verbal communication skills.
* Possess and maintain a vehicle operator's license valid in the state of Washington.
Vision: Working together for safer communities.
Mission: Improving public safety by positively changing lives.
Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.
DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
IMPORTANT NOTES:
* Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
Please note: Phone number AND email address are required for all professional references.
* A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
* Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
* We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
* Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
* Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
* Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
What We Offer:
As an employee of the Department of Corrections, your work-life integration is a priority. Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation. Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:
* Remote/telework/flexible schedules (depending on position)
* Up to 25 paid vacations days a year
* 8 hours of paid sick leave per month
* 11 paid holidays a year (12 in 2022 for Juneteenth)
* Generous retirement plan
* Flex Spending Accounts
* Dependent Care Assistance
* Deferred Compensation and so much more!
The DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9. The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form on the first day of employment.
DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.
For questions about this recruitment, or to request reasonable accommodation in the application process, please email ...@DOC1.WA.GOV or ...@doc1.wa.gov