Location: Anchorage,AK, USA
What You Will Be Doing
The Department of Law, Criminal Division Central Office is recruiting for an Administrative Assistant 3 in our Anchorage office. This position will independently perform and coordinate a variety of advanced level administrative activities and provide guidance for the district attorney offices all over the State.
The areas of support includes internal human resources, payroll, recruitment, procurement, personnel actions, fiscal, travel, case file management, property custodian, case management system liaison, back up to Administrative Officer and general troubleshooting service
Mission and Culture
The Department of Law Criminal Division's mission is to seek justice, promote public safety and public respect for government through prompt, effective, and compassionate prosecution of cases in a matter that advocates for the interests of the victims, respects the law enforcement agencies, responsibly stewards public resources, and holds offenders accountable while at the same time protecting the constitutional and legal rights of the accused.
You can take satisfaction in being a part of that process by directing the administrative functions that support the mission. This is an interesting and challenging position that includes a wide variety of duties and never a dull moment. It's a rewarding job for someone who understands how important the criminal justice system is to the health of a community.
Visit the Department of Law website at: www.law.alaska.gov to learn more about what we do.
Benefits of Joining Our Team
In our office, you can become a leader, work as part of a team, and build your office and computer skills. People who succeed and thrive in our office are those who can be reliable and present each day to work.
There are promotional opportunities within the division.
The Working Environment You Can Expect
This position is located in the Brady Building in downtown Anchorage. The building is a multi-floor office building with easy access to parking and popular lunch spots.
Our office is open Monday through Friday, 8:00am - 4:30pm or 8:30am-5:00pm. The office environment is friendly, fast paced and provides opportunities for professional growth
Who We Are Looking For
We are looking for an individual who will take initiative, able to work independently, has a good work ethic with efficient administrative skills. You will need to be able to communicate well both verbally and in writing, build strong professional relationships and encourage a team environment. This position requires strong organizational skills and good judgement in order to keep processes moving effectively in this fast-paced environment where priorities are often changing.
In this position you will utilize Microsoft Office programs, Adobe Pro, the state's IRIS systems, an internet-based recruitment system - NeoGov, and the division's case management database - Prosecutor by Karpel. While skills in the use of these programs will be very useful, they can be learned with the provided on the job training.
If you have the desired skillset to perform the duties required of this position, we would like to hear from you.
One year of experience performing journey-level technical duties in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 2, Accounting Technician 2, Human Resource Technician 2, and similar classes with the State of Alaska or the equivalent with another employer.
OR
Two years of post-secondary education from an accredited college (32 semester hours or 48 quarter hours equals 1 year).
OR
Two years of entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. This experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.
OR
Two years of any combination of post-secondary education, vocational education, and/or entry-level technical experience in one or more administrative functional areas such as human resources, accounting, administration, and procurement. (Three semester or four quarter hours of post-secondary education are equal to one month of experience; 150 hours of vocational education are equal to one month of experience.) The required experience includes work such as Administrative Assistant 1, Accounting Technician 1, Human Resource Technician 1, and similar classes with the State of Alaska or the equivalent with another employer.
Special Note:
Examples of journey-level technical duties include:
* Calculating or auditing timesheets, including a variety of standard premium pays such as overtime, shift differentials, hazard, recall, and standby; reviewing and correcting calculations and coding completed by other staff; coordinating the notification of employees and supervisors of entitlements and obligations.
* Determining which of several accounts, journals, and ledgers are affected by a transaction and certifying entry or adjustment; and reconciling subsidiary account balance with control ledgers--for example, encumbrance, accounts receivable balance, project balance, and authorized balance.
* Purchasing supplies, materials, and equipment through vendors on the open market, contract awards and/or other standard forms of purchasing; preparing and processing documents in the receipt, issuing, and transferring of goods; expediting the flow of goods from vendor to user.
Examples of entry-level technical experience include:
* Assisting in the preparation of reports reflecting the examinations made, discrepancies noted, and the corrective entries required for adjusting accounts. Assisting with the implementation of corrections.
* Verifying the accuracy and completeness of accounting data and documents; determining the general ledger accounts, journals, and subsidiary accounts affected and the debit and credit entries to be made; determining the entries required to bring accounts into balance; preparing encumbrances, expenditures, adjustments, billings, and other transaction documents for the account; and maintaining records of transactions and current status of accounts.
* Preparing standard and ad hoc reports; making periodic projections and analyzing trends; notifying supervisor of need for additional promotional efforts; and recommending additional promotional materials or methods to secure optimum enrollment.
* Receiving supply requests, reviewing and approving for completeness and conformity to guidelines. Preparing and processing various documents such as purchase orders, delivery orders, and bid specifications.
NOTE: PLEASE READ THE FOLLOWING CAREFULLY
THIS RECRUITMENT IS FOR ALASKA RESIDENTS ONLY
This recruitment is open to Alaska Residents only. Applicants must meet Alaska Residency Requirements to be considered for employment at this time.
Background Check
The successful candidates must pass a comprehensive background investigation, which includes a criminal history check.
At the time of application,the applicant must attach as individual documents the following items (If unable to attach documents, please fax or email the contact listed below):
* Educational transcripts if education is listed in application
If selected for an interview, the applicant must provide the following:
* List of three (3) professional references to include daytime telephone and email address. One must be a current or former supervisor.
* Last two (2) performance evaluations. If unavailable, supervisory letters of recommendation can be substituted.
Special Notices
Requires use of the Alaska Public Safety Information Network (APSIN), which includes passing a background investigation including fingerprinting will be conducted.
Applicants should be aware that due to the nature of the work being performed in this office, the incumbent must have the ability to tolerate some exposure to graphic pictures, coarse language, and detailed descriptions of sometimes horrific criminal acts.
Application Notice
You can ONLY apply for this position through the Workplace Alaska website or via a hardcopy application. If you accessed this recruitment bulletin through a job search portal, such as AlaskaJobs or any other database, you MUST use a Workplace Alaska online or hardcopy application to apply successfully. Instructions on how to apply with Workplace Alaska may be found on the Workplace Alaska How to Apply page. Your application must be submitted by 5:00 p.m. Alaska Standard Time on the closing date.
Education
If post-secondary education is required to meet the minimum qualifications, you must fill in the Education section of the application. If you have not obtained a degree, please indicate the number of units completed. Copies of transcripts are required to verify educational credentials if used to meet the minimum qualifications for a position. Transcripts must be attached at the time of application.
Special Instructions for Foreign Education
Education completed in foreign colleges or universities may be used to meet the minimum qualifications listed above. If utilizing this education, you must show that the education credentials have been submitted to a private organization that specializes in the interpretation of foreign educational credentials and that such education has been deemed to be at least equivalent to that gained in conventional U.S. education programs; or an accredited U.S. post-secondary institution reports the other institution as one whose transcript is given full value, or full value is given in subject areas applicable to the curricula at the post-secondary institution. It is your responsibility to provide such evidence when applying.
Work Experience
If using work experience not already documented in your application, also provide the employer's name, job title, employment dates, and whether full or part-time. Applications will be reviewed to determine if the responses are supported and if minimum qualifications are clearly met. If they are not, the applicant may not advance to the recruitment interview and selection phase.
Note: Attaching a resume is not an alternative to filling out the application in its entirety. Noting, see resume or any similar response on any portion of your application may lead to a determination that your application is incomplete and removal from consideration for this job posting.
Bargaining Unit
If you are a current state employee, please mark the union you are a member of at the time of application. If you are not a current state employee, do not complete this question.
Multiple Vacancies
This recruitment may be used for more than one (1) vacancy. The applicant pool acquired during this recruitment may be used for future vacancies for up to ninety (90) days after this recruitment closes. Interested applicants are encouraged to apply to each recruitment notice to ensure consideration for all vacancies.
EEO Statement
The State of Alaska complies with Title I of the Americans with Disabilities Act (ADA). Individuals with disabilities, who require accommodation, auxiliary aides or services, or alternative communication formats, please call 1-800-###-#### or 465-4095 in Juneau or (907) ###-#### (TTY) or correspond with the Division of Personnel & Labor Relations at: P. O. Box 110201, Juneau, AK 99811-0201. The State of Alaska is an equal-opportunity employer.
Workplace Alaska Application Questions & Assistance
Questions regarding application submission or system operation errors should be directed to the Workplace Alaska hotline at 1-800-###-#### (toll-free) or (907) ###-#### if you are in the Juneau area. Requests for information may also be emailed to ...@alaska.gov.
For applicant password assistance, please visit the reset password page.
For specific information about this position, please contact the hiring manager at the following:
Ella Magallanes
Administrative Officer
...@alaska.gov