The requirement is for two full-time Administrative Assistants to perform tasks related to Accounts Receivable. They will provide non-technical and technical processing of check refunds on site in accordance with the specifications defined by the Department of Veterans Affairs (VA), Office of Community Care Health Administration Center 3773 Cherry Creek N Drive Denver, Colorado 80209. The positions require a HS Diploma and 6 years' experience and ability to pass a background check. Working with accounts receivable and the VA will be a plus on the competitive side.
Period of Performance - Base: TBD (6-months) Option: TBD (6-months) Tasks to be performed on an as required basis: Open mail and collate the documents and checks into batches. The Debt Management Department receives up to 500 pieces of United States Postal Service (USPS) mail daily. Each correspondence must be opened, removed from the envelope, and attached together. Each correspondence is then put together in batches of 25. Input documents and check information into the DAPER application. The opened and batched correspondence data must be entered for tracking and accountability purposes. This is performed in the DAPER application. A tracking number is then assigned to each correspondence. Scan documents and checks into the designated shared drive for further processing. Documents are scanned into the local VA shared drive (paper to electrons) for further processing. Research incoming check refunds to determine the reason(s) for collection. Determines the specific obligation, bill of collection, and claim number to apply to claim expenditure refunds to. Evaluates whether collections apply with Appropriations Law and prepared vouchers to refund collections not in compliance. Inputs collection information into subsidiary accounts receivable system for collections related to bills of collection. Provide VHA Accounting with official back-up documentation to support inputs of collection information into subsidiary accounts receivable system for collections related to bills of collection. Create billing documents and debt notification letters. Identifies the nature of the debt issue, establishes Bills of Collection, and other billing documents by reviewing documents for missing or discrepant information, reviewing claims, and verifying eligibility. Performs research and analysis to determine the validity and status of debt owed the Government in compliance with Federal Laws and VA debt collection policy and procedures. Ensures language and address of filling correspondence is technically correct and that completed bills are recorded, printed, and mailed. Technical Proficiency Requirements: Ability to speak, understand, read, and write English fluently. Proficient in the Microsoft Office Suite to include basic computer knowledge.