Location: Ithaca,NY, USA
Administrative Assistant, Arts & Sciences-Alumni Affairs & DevelopmentAPPLYAdministrative Assistant, Arts & Sciences-Alumni Affairs & DevelopmentAbout The College of Arts and SciencesThe College of Arts and Sciences is the nexus of discovery and impact- where imagination, the pursuit of knowledge and a global perspective create the foundation for discovery, success and a life well lived. The college is the largest and most academically diverse college at Cornell, offering 40 undergraduate majors, 35 graduate fields and boasts a network of over 65,000 alumni. Our research and academic programs are all curiosity driven with focus on research and scholarly excellence; academic innovation and the student experience; faculty renewal and support; local and global public engagement.The OpportunityAlumni Affairs and Development (AA&D), Arts & Sciences (A&S) is seeking a highly organized and proactive Administrative Assistant to provide vital support to the Director of Development, Stewardship Officer, and Major Gift Officers. This role involves a mix of administrative and programmatic duties aimed at ensuring smooth operations within the unit. The ideal candidate will be a strong communicator with excellent organizational skills and a keen eye for detail, able to collaborate effectively with college leaders, alumni, and internal stakeholders.Key Responsibilities:Gift Acknowledgment: Partner with the Stewardship Officer and Major Gift Officers to draft and complete gift acknowledgment letters from the Dean, President, and other college leaders. Track and process all gift acknowledgments, including presidential and dean's letters.Stewardship Support: Provide support for the college's stewardship activities, including generating reports, conducting gift research, and assisting with special initiatives.Program Assistance: Participate in Giving Day activities, distribute stewardship reports, and handle ad hoc requests from A&S departments, programs, and clubs.Administrative Support: Handle minor administrative tasks such as processing expenses, reimbursements, and providing database and list support. Respond to general inquiries and manage a variety of requests efficiently.Customer Service: Act as the first point of contact for alumni, parents, faculty, and staff, responding to inquiries and making referrals as necessary.Collaboration: Coordinate with the AA&D administrative team to ensure all tasks are completed in a timely and efficient manner, using judgment to escalate non-routine matters when necessary.This is a full-time (39 hours/week) endowed position that is based in Ithaca, NY. This position follows a 3:2 campus-to-home hybrid work arrangement after a period of orientation and training. This hybrid work arrangement is subject to change at any time. Typical work hours are 9am to 5pm Monday through Friday with occasional evenings to assist with departmental events.What You NeedWe are looking for a team member who is a self-starter, able to multi-task, detail and process oriented, and excels in verbal and written communication. Additionally, you will:Hold an Associate's degree and 2 to 4 years relevant experience or equivalent combination.Have experience in and/or demonstrated commitment to supporting diversity, equity, access, inclusion, and wellbeing.Be experienced in planning and implementing successful events.Be proficient with Windows software packages and databases.Have strong interpersonal skills, effective communication skills and collaborative and appropriate telephone and in person demeanor.Have excellent writing, proofreading and editing skills.Utilize strong organizational skills with the ability to manage and prioritize multiple projects/assignments, work under pressure and meet competing and established deadlines.Maintain a high degree of confidentiality.Work occasional evenings and weekends.Work well with others across various communication channels.Cultivate and develop inclusive and equitable working relationships with students, faculty, staff, and community members.If you possess these experiences and skills this may be the role for you! There are a few other qualifications we would view as incredibly helpful in this role, to include:Bachelor's degree.Experience in the engagement and development field.Four years of professional office experience with a strong customer service element or equivalent combination of education and experience.Proven experience supporting the work of Director level staff.Knowledge of Cornell and the College of Arts and Sciences.Experience with AA&D related tools and software, i.e.; Hyperion Brio and/or PeopleSoft, OBIEE, Tableau, IModules, CUVolunteer, etc, is welcomed.A cover letter and resume are required for further consideration for this position.Rewards and BenefitsThis position is eligible for a hybrid work arrangement. Employees typically perform this roleremotely 2 days per week and on-campus 3 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.This position is based in Ithaca, New York. Employees who work remotely may receivemultiple W-2 Forms depending on their work location. The New York Convenience of employer guidelines require New York State individual tax reporting and withholding for this position. Additional individual state income tax filings may also be required if working temporarily outside of New York State.Cornell receives national recognition as an award-winning workplace for our health, wellbeing, sustainability, and diversity initiatives.Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: this link to learn more about the Total Rewards of Working at Cornell: leave provisions include three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program.Visa Sponsorship is not available for this position.Familiarize yourself with Cornell's COVID-19 workplace guidance as well as the university's COVID-19 services and information.University Job Title:Administrative Asst IVJob Family:AdministrationLevel:DPay Rate Type:HourlyPay Range:$25.52 - $29.66Remote Option Availability:HybridCompany:EndowedContact Name:Jamie DossJob Titles and Pay Ranges:Non-Union PositionsNoted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:Prior relevant work or industry experienceEducation level to the extent education is relevant to the positionUnique applicable skillsAcademic DisciplineTo learn more about Cornell's non-union staff job titles and pay ranges, see Career Navigator.Union PositionsThe hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement. To learn more about Cornell's union wages, see Union Pay Rates.Current Employees:If you currently work at Cornell University, please exit this website and log in to Workday using your Net ID and password. Select the Career icon on your Home dashboard to view jobs at Cornell.Online Submission Guidelines:Most positions at Cornell will require you to apply online and submit both a resume/CV and cover letter. You can upload documents either by dragging and dropping them into the dropbox or by using the upload icon on the application page. For more detailed instructions on how to apply to a job at Cornell, visit How We Hire on the HR website.Employment Assistance:For general questions about the position or the application process, please contact the Recruiter listed in the job posting or email ...@cornell.edu.If you require an accommodation for a disability in order to complete an employment application or to participate in the recruiting process, you are encouraged to contact Cornell University's Office of Institutional Equity and Title IX at voice (607) ###-####, or email ...@cornell.edu.Applicants that do not have internet access are encouraged to visit your local library, or local Department of Labor. You may also request an appointment to use a dedicated workstation in the Office of Talent Attraction and Recruitment, at the Ithaca campus, by emailing ...@cornell.edu.Notice to Applicants:Please read the required Notice to Applicants statement by clicking here. This notice contains important information about applying for a position at Cornell as well as some of your rights and responsibilities as an applicant.EEO Statement:Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, and we do not tolerate discrimination based on any protected characteristic, including race, ethnic or national origin, citizenship and immigration status, color, sex/gender, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.Cornell University embraces diversity and seeks candidates who will contribute to a climate that supports students, faculty, and staff to all identities and backgrounds. We encourage individuals from underrepresented and/or marginalized identities to apply.2024-10-22EEO Statement: Diversity and Inclusion are a part of Cornell University's heritage. We are a recognized employer and educator valuing AA/EEO, Protected Veterans and Individuals with Disabilities. Cornell University is an innovative Ivy League university and a great place to work. Our inclusive community of scholars, students, and staff impart an uncommon sense of larger purpose, and contribute creative ideas to further the university's mission of teaching, discovery, and engagement.Minimum Salary: 31200.00 Maximum Salary: 31200.00 Salary Unit: Yearly